Bilingual Registrar- Brays Oaks Secondary

Secondary Registrar

Reports To:

Director of Campus Operations

Position Type: 12-month

Start Date:

26-27 School Year

Compensation: $19.86 – $24.69 per hour

• 100% of student errors resolved prior to PEIMS
• Thinking strategically about student data management and provide organizational leadership with recommendations for preserving data integrity and streamlining systems;
• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate, including the confidentiality of such files;
• Oversee proper file organization and storage;
  Managing and maintaining student and PEIMS data entry in student information system;
• Completing data verification and corrective action set by Home Office internal audit results;
• Serving as a liaison between campus personnel and Home Office regarding student information;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• Compiling and maintaining complex records and reports involving a large number of unit records and a large volume of changes;
• Campus maintains zero missing grades at the end of each grading cycle;
• Coordinating the dissemination of verification reports to designated campus coordinators and stakeholders;
• Publishing all progress reports and report cards accurately and on time;
• 100% of transcripts are accurate based on internal deadlines;
• Collaborating with the testing coordinator to ensure state testing records and scores are displayed accurately in the student information system and filed in students’ cumulative folders;
• Assisting the Director of Campus Operations with the creation of student schedules and the dispersion of transcripts to the appropriate parties at time of enrollment;
• Entering and maintaining personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in the student information system and student cumulative folders;
• Completing any transcript corrections or updates in the student information system;
• 98% of annual enrollment forms are submitted and approved by the end of Q1;
• Drive a proactive annual enrollment strategy implementing automated reminders, hosting support sessions, and monitoring real‑time dashboards;
• New student registration data is approved and accurate in Skyward;
• Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;
• Withdrawn students are accurately reflected in the student database and leavers updated;
• Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;
• Processing all withdrawals for students and tracking post‑withdrawal enrollment;
• Assisting with front‑desk coverage as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls efficiently and promptly;
• Additional duties as assigned.

• 1–3 years of business, operational, or data experience
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain the highest level of confidentiality
• Ability to exercise excellent judgment in decision‑making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast‑paced and results‑oriented environment
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

• Belief in and commitment to the mission and core values of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw‑dropping results
• Conviction that high expectations + high accountability = high performance and high growth

YES Prep is an equal‑opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.