Administrative Assistant, College Liberal Arts

Position: Administrative Assistant, College of the Liberal Arts
## Administrative Assistant, College of the Liberal Arts Apply remote type:
Hybrid locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** Join the Willard Administrative Staff Team as an
** Administrative Assistant
** to provide support to the departments of African Studies;
African American Studies;
Women’s, Gender, and Sexuality Studies; and the African Research Center within the College of the Liberal Arts.

The
** Administrative Assistant
** plays a key role in supporting the administrative and operational functions of department heads and directors across the above units, coordinating events, communications, financial processes, and daily operations.#
** Responsibilities include but are not limited to:
*** Plan and coordinate events for postdoctoral fellows and speakers affiliated with the Center and assigned departments/programs
* Provide backup support for events such as conferences, talks, and workshops, including assisting with event logistics
* Coordinate schedules and activities with university and external collaborators, including travel, event planning, and communication with partners
* Prepare various financial forms and reconciliation of purchasing card charges
* Monitor and maintain assigned department heads/directors’ calendars and conference rooms schedules
* Compose, edit, and proof correspondence
* Make travel arrangements for assigned department heads/directors and other collaborators, as requested
* Assist in creating and coordinating promotional materials; maintain assigned websites and social media accounts
* Create and maintain the departments and center files, reports, and databases
* Schedule and document regular meetings with assigned Advisory Boards and alumni group#
*
* Qualifications:

*** Proficiency with Microsoft Office 365 or similar tools for communication, document preparation, spreadsheet tracking, and scheduling
* Experience with financial processes, including expense tracking and reconciliation systems
* Effective verbal and written communication skills; driven to provide excellent customer service
* Outstanding attention to detail and accuracy
* Ability to exercise discretion and judgment while managing confidential materials
* Excellent organization skills with the ability to manage and prioritize tasks
* Demonstrated ability to work independently
** MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
** General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None###  #
** Important Application Instructions**:
** Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.**#
** Additional Information:
** The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
*
* Important Note:

In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.*
* ** BACKGROUND CHECKS/CLEARANCES
** Employment with the University will require successful…