Executive Assistant

Description We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role.

The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting.

Responsibilities:

- Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned.

- Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps.

- Support day-to-day bookkeeping tasks in Quick Books, including expense entry, balance tracking, and maintenance of accurate financial records.

- Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs.

- Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed.

- Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation.

- Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries.

- Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office. Requirements - At least 3 years of experience in an Executive Assistant, Personal Assistant, or comparable support position.

- Working knowledge of Quick Books or similar bookkeeping software, with hands-on experience in basic financial tracking and data entry.

- Strong ability to manage calendars, coordinate travel, and support executive meetings with a high level of accuracy.

- Excellent organizational skills with careful attention to detail across administrative, financial, and personal support tasks.

- Clear written and verbal communication skills and the ability to interact professionally with a variety of contacts.

- Proven ability to handle sensitive information with sound judgment, discretion, and confidentiality.

- Comfortable working independently in a hybrid, private home office environment that includes pets.

- Valid California driver's license and reliable transportation are preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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