Executive Assistant

Executive Assistant to the CEO
Charleston, SC 29403 (Onsite/ Hybrid)

• Salary: $80-90K/yr

We are seeking a highly organized, proactive, and trusted Executive Assistant to support
the CEO and key functional leaders. This role serves as a strategic administrative partner,
ensuring executive priorities are organized, communicated, and executed effectively.
The ideal candidate is equal parts Executive Assistant, project coordinator, and office operations leader. They thrive in fast-paced environments, anticipate needs, solve problems independently, and exercise exceptional judgment when handling sensitive matters.

KEY DUTIES AND RESPONSIBILITIES
Executive Support

• Manage and prioritize the CEO's calendar, commitments, and competing priorities
• Coordinate personal and business travel, including itineraries, logistics, and real-time adjustments
• Manage executive communications, including inbox monitoring, prioritization, and response coordination
• Ensure executives are prepared for meetings, calls, and key engagements
• Track action items, decisions, and deliverables to ensure accountability and follow through
• Anticipate needs, resolve scheduling conflicts, and coordinate follow-up activities
• Prepare agendas, presentations, reports, briefing materials, and executive correspondence
• Coordinate meeting logistics, attendee communications, and special events
• Support expense reporting and travel administration
• Provide administrative and occasional personal assistant support to the VP of Operations, as needed
• Support special projects and cross-functional initiatives
• Handle confidential business and personal matters with discretion and professionalism

Office Operations & Administrative Support

• Coordinate headquarters office operations and maintain a professional, business-ready environment
• Receive, process, and securely distribute mail, packages, and sensitive documents
• Manage office, SWAG, and onboarding inventory, including ordering, storage, and distribution
• Assemble onboarding kits and employee recognition items
• Support employee engagement activities, company events, and administrative initiatives
• Safeguard confidential information and company assets

QUALIFICATIONS:

• At least 6-10 years of experience supporting senior executives in an Executive Assistant or comparable role
• Experience managing executive calendars, travel, and confidential communications
• Proficiency with Microsoft Office, Outlook, Teams, and related business applications
• Certified South Carolina Notary Public, or ability to obtain within six months of hire
• Demonstrated success coordinating multiple priorities in a fast-paced environment

KEY SKILLS & COMPETENCIES:

• Exceptional organizational, coordination, and follow-through skills
• Executive presence, professionalism, and sound judgment
• Strong written and verbal communication skills
• High level of discretion, confidentiality, and trustworthiness
• Strong situational awareness and emotional intelligence
• Self-driven, resourceful, and proactive
• Ability to anticipate needs, solve problems, and operate independently
• Strong attention to detail while managing multiple priorities
• Ability to build productive relationships across all levels of the organization

EDUCATION REQUIREMENTS:

• Bachelor's degree in business administration, communications, or related field

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:
Work Location & Transportation Requirements

• Primary report to headquarters, hybrid remote work is available, as agreed upon with the hiring manager
• Must reside within the Charleston Metropolitan Area
• Valid driver's license and reliable personal transportation required
• Availability during normal business hours and responsive to occasional time-sensitive executive support needs
• Availability to complete occasional errands, deliveries, meeting support, and administrative tasks requiring an in-person presence

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req
26-00377