Administrative Assistant

Administrative Assistant 1

Join the Department of Environmental Protection as an Administrative Assistant 1 and help drive projects that protect Pennsylvania's land and water! This position gives you an opportunity to work with dedicated professionals who rely on your organization and follow-through. Your efforts will support decisions that guide environmental stewardship across the state. Embark on a rewarding career and seize this chance to make a difference!

This position provides essential administrative and operational support that helps the Bureau of Abandoned Mine Reclamation function efficiently. You will assist with financial tracking, contract coordination, record management, and other key processes.

• Financial Tracking:
  Review open commitments, evaluate analysis reports, and assist in maintaining funding sources across multiple programs.
• Grant and Trust Fund Support:
  Monitor trust fund activity, track income and expenses, and prepare summary information for program leadership.
• Contract Coordination:
  Review contract needs and existing contracts, prepare procurement documents, support emergency contracting, and help monitor contractor compliance.
• Record Management:
  Track retention deadlines, coordinate updates to retention schedules, ensure proper e‑filing, and respond to Right‑to‑Know requests.
• Technology and Inventory Oversight:
  Maintain computer inventories, assign equipment to staff, and coordinate necessary service requests.

• Full‑time employment.
• Work hours are 8:00 AM to 4:00 PM, Monday‑Friday, with a 30‑minute lunch.
• The headquarters location for this position will be based on the selected candidate. Two location options:
  • Cambria District Office – 286 Industrial Park Road, Ebensburg, PA 15931
  • Wilkes‑Barre District Office – 2 Public Square, Wilkes‑Barre, PA 18701
• Telework:
  You may have the opportunity to work from home (telework) part‑time, up to 3 days per week. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Such training as may have been gained through graduation from a four‑year college or university or any equivalent combination of experience and training.

• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for determining your eligibility for the position. Information to support your eligibility must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa.…