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Position: Job Page
ARIZONA STATE SCHOOLS FOR THE DEAF AND THE BLIND
ASDB serves over 2,000 children who are blind, visually impaired, deaf, hard of hearing or deafblind from birth to grade 12
Executive Assistant to the Board

Job Location:

Address: 11620 N Copper Spring Trail Oro Valley, AZ 85737 or
7654 N 19th Ave Phoenix, AZ 85021

Posting Details:

Salary: $40,806-$49,742
Grade: 12
Closing Date:
Open Until Filled

Job Summary:

The Executive Assistant to the Board of Directors is responsible for facilitating complex administrative functions and providing highly responsible staff support for the Superintendent and the Board of Directors.

This position may be available for remote work within Arizona.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential duties include, but are not limited to:

• Record, produce, disseminate, and archive the official record of all Board of Directors meetings and prepare materials and logistics necessary for Board activities.

• Provide high-level administrative support by handling information requests, preparing reports, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

• Exercise independent judgment and make decisions that have an impact on matters of significance and organizational operations.

• Utilize broad organizational knowledge to accurately apply and interpret agency policies, rules, and regulations.

• Travel across agency sites and meeting locations as necessary to fulfill job responsibilities.

• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Policies, procedures, and programs of the immediate work unit

• Principles and practices of administration and management

• Agency or program rules, regulations, and operating procedures

• Administrative and clerical procedures and systems such as word processing, file and records management, transcription, and the design of professional forms and office workflows.

• Principles and processes for providing high-quality personal and customer service, including stakeholder needs assessment, service quality control, and satisfaction evaluation.

• Pertinent federal, state, and local laws, codes, rules, regulations, and statutes governing public entities, state education, and board administration.

Demonstrated Skills & Ability to:

• Active Listening - Giving full attention to what people are saying, taking time to understand the points being made, asking questions when appropriate, and not interrupting at inappropriate times.

• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
Writing - Communicating effectively in writing as appropriate for the needs of the audience.

• Speaking - Talking to others to convey information effectively.

• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

• Time Management - Managing one's own time and the time of others.

• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Selective Preference(s):

• Five (5) years of executive-level administrative experience, preferably supporting a governing board or senior-level executives, is required.

• An Associate's Degree, two-year technical certificate, or a Bachelor's degree in a related field is highly preferred; an equivalent combination of education and high-level administrative experience will be considered.

• Proficiency with the…