Contract Specialist
Remote / Online - Candidates ideally in
Juneau, Juneau Borough, Alaska, 99801, USA
Listed on 2026-06-21
Juneau, Juneau Borough, Alaska, 99801, USA
Listing for:
City & Borough of Juneau, AK
Full Time, Part Time, Seasonal/Temporary, Remote/Work from Home
position Listed on 2026-06-21
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator -
Business
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Location : Juneau
Job Type: Full-Time
Job Number:
Department: Finance
Division: Purchasing
Opening Date: 06/05/2026
Closing Date: 7/1/2026 4:30 PM Alaska
Position Number: 162050 / 162051
Bargaining Unit: Marine Engineers Beneficial Association
Pay Range: 14
Hours Per Week: 37.5
Telework Availability: A hybrid (i.e., 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.
Description
The recruitment period for this position has been extended. Previous applicants will be considered and need not reapply.
The CBJ Finance department is seeking qualified individuals to join our team and fill our Contract Specialist positions.
Our shared values include Trust, Communication, Respect, Diversity, Inclusion & Belonging, Teamwork and Accountability.
Are you interested in building a career in procurement?
Do you enjoy connecting with the community and making a meaningful impact?
Are you skilled at juggling priorities and meeting deadlines with confidence?
If so, the City and Borough of Juneau's Procurement team is looking for you!
We invite you to apply for the position of Contract Specialist and become a key part of our dedicated and dynamic department. In this position, you can assist with the development and execution of purchasing contracts to advance CBJ's $60million Capital Improvement Program!
WHO WE ARE LOOKING FOR
The Procurement team is seeking an enthusiastic, purchasing-minded individual with strong attention to detail and a commitment to excellent customer service. The ideal candidate communicates effectively across a variety of platforms, including in-person interactions, email, and formal written correspondence with a diverse audience. Reliability and consistent in-office presence during business hours are essential. Accuracy and efficiency in high-volume data entry are also key to success in this role.
Our office and procedures are designed to support professional development, and we can provide both on-the-job and formalized educational opportunities to a candidate who demonstrates the skills we are looking for. Operating within the procurement authority of the Finance Department and the technical requirements of the Engineering and Public Works Department, you will be instrumental in fostering a collaborative and high-performance culture, ensuring the successful delivery of diverse projects that meet both community and regulatory needs.
THE BENEFITS OF JOINING OUR TEAM
Joining the CBJ team offers an unparalleled opportunity to make a tangible difference in the lives of residents on a daily basis. The Contracts Team is at the forefront of providing essential services that directly impact the community in everything from constructing and maintaining public facilities, road projects, and maintenance, and providing drinking water, wastewater, and bus service. The Purchasing Division is a small group of people within the larger Finance Department.
We provide for a transparent and efficient process to ensure the purchase of goods, services, and crafting of contracts is done according to the established CBJ Code of Ordinances. Each member of our team strives to cultivate a collaborative division to ensure that all procurements and contracts are crafted with the best interest of the CBJ and its residents. Customer service is a high priority within the department and the division.
WORKING HOURS AND LOCATION
In this position, you will generally work Monday through Friday, 8:00 am - 4:30 pm with an hour lunch. Hours may vary as needed to carry out essential services associated with CBJ business, including participation in Assembly meetings or other official activities outside of typical working hours. Your office will be located in downtown Juneau in the Marine View Building on the 3rd floor.
It is likely, however, that the administrative offices will move to a new location in approximately one year.
Typical Responsibilities
DESCRIPTION OF WHAT YOU WILL BE DOING
The Contract Specialist is responsible for supporting the Engineering and Public Works Project Management team in procuring the construction and professional services required to complete projects in the Capital Improvement Program (CIP) including: assisting with procurement, managing documents and records, tracking invoices and project financial status, as well as supporting the annual financial audit and public records requests.
Typical Responsibilities include the following:
- Ensures solicitation packages are complete and accurate
- Review responses and tabulate solicitation results
- Ensures federal or Disadvantaged Business Enterprise requirements are met
- Responds to bid inquiries
- Maintains term contracts
- Manage change orders
- Assist in invoice processing
- Schedule solicitation advertising, evaluation review meetings, etc.
Experience:
One (1) year of experience in contract administration, writing contract specifications or office clerical experience performing a wide variety of administrative…
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