Executive Support to Director of Treatment Services; Executive Support Specialist

Position Overview

Executive Support Specialist 1 – Executive Support to the Director of Treatment Services at the Oregon Health Authority, Salem, Oregon. The role is a full‑time, permanent position within a single location with the possibility of some remote work.

• Provide confidential executive and administrative support to the Director of Treatment Services, including managing calendars, emails, communications, and official documentation.
• Prepare materials, maintain organized tracking systems, process invoices, coordinate travel, and support budget audits.
• Organize meetings, prepare agendas and documents, take minutes, and manage Teams content.
• Offer technical assistance to staff on policies, systems, and TEAMS, and coordinate special events and trainings.
• Oversee compliance with mandatory training requirements and maintain inventories and material distributions.
• Provide customer service coverage during standard business hours and support department operations across campuses.

• Three years of clerical/secretarial experience, including one year at a full performance level performing typing, word processing, or document generation.
• Lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may substitute up to one year of the required experience, but not the one year at full performance level.

• Excellent computer skills, including Microsoft Word, Access, Publisher, PowerPoint, Teams, Excel, and Outlook.
• Experience coordinating special events, trainings, and other activities such as scheduling, agenda development, document preparation, onsite support, presenter coordination, action tracking, report‑outs, attendance tracking, and minute‑taking.
• Experience providing technical assistance and guidance to staff.
• Experience with procurement, accounting, and/or budgeting.
• Excellent written and oral communication skills.

• Medical, vision, and dental coverage for employee and family.
• Optional benefits such as life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours per month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System and Oregon Public Service Retirement Plan.
• Training and development opportunities.

Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment. The salary range listed is the non‑PERS qualifying range; PERS eligibility increases the range by 6.95%.

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation, and we do not screen applicants based on past or current compensation.