Executive Specialist to Mayor

JOB LOCATION

15151 E Alameda Pkwy Aurora, Colorado

City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization.

At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:
Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Diverse community Competitive total compensation package Well-Funded General Employees Retirement Plan Light rail station minutes away On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement Access to innovation work spaces

The Executive Specialist to the Mayor provides complex administrative and direct support to functional areas for the Mayor and/or City Council. The City of Aurora is governed by a council/manager form of government. This structure provides a balanced approach--combining the political leadership of elected officials with the managerial expertise of a professionally trained local government manager. Council members are the policymakers, elected by popular vote.

They focus their attention on Aurora's goals, major projects, setting policy, and long-term considerations such as land use development, capital financing, and strategic planning. This position works closely with other executive level support and reports to the Senior Executive Administrative Supervisor in the City Manager’s Office. This is an in the office position with little opportunity for remote work.

• Provide executive level administrative support to the Mayor and/or Council.
• Schedule appointments and meetings (virtual and/or in person).
• Maintain multiple calendars; compose correspondence and create reports.
• Interact with the Mayor and/or Council, consultants, outside agencies and city staff including providing reports and research information as needed.
• Complete assignments from the Mayor and/or Council on a variety of issues.
• Create letters, memoranda, and other documents.
• Answer inquiries from citizens and employees.
• Assist Mayor and/or Council in resolving essential issues.
• Understand and follow all city policies and procedures.
• Perform other duties as assigned.
• Manage meeting or event logistics, including virtual access (Teams) and meeting room reservation, coordination of communications among high level internal/external meeting attendees.
• Maintain directories, manuals and files.
• Act as purchasing card custodian.
• Conduct research and complete special projects.
• Communicate clearly and efficiently with elected officials, executive staff and office colleagues.
• Prepare reports and distribute as needed.
• Provide administrative support to various city council related committees/meetings as needed including but not limited to agendas, minutes, meeting notifications, uploading agenda to website and meeting setup.
• Make conference and travel arrangements; complete travel and expense documentation.
• Receive, direct, research and respond to citizen, council and high-level political inquiries and complaints.
• Coordinate responses to Council requests for information as needed.
• Work in a professional manner while in a fast and dynamic environment.

• Education: Preferred - Associate's degree in public administration, office administration, business or directly related field. An equivalent combination of education, training, and experience that demonstrates required knowledge, skills and abilities may be considered.
• Experience: Four (4) years progressively responsible executive level administrative experience in public service, complex report writing and making presentations including complex spreadsheet and database development. Municipal or county government experience strongly preferred.
• Knowledge: Principles and practices of policy research, development and analysis; knowledge of office administration practices and procedures; composition, grammar, letter and correspondence formatting.
• Skills: Strong interpersonal, analytical, verbal, presentation and written communication skills. Advanced skill in the use of a computer including all Microsoft programs, PowerPoint, spreadsheet design, database management, word processing, and/or statistical software applications.
• Preferred: Familiarity and/or ability to learn eSCRIBE, Workday, Service Now and other software systems as needed. Proficiency in Spanish.
• Abilities: Establish and maintain effective working relationships with elected officials, city management, employees and citizens. Ability to multi-task. Must be detail oriented and extremely…