Administrative Coordinator

Administrative Coordinator

Location:

Orange, CA 92866
Position Type:
Full Time
Salary Range: $22.00 - $25.00 /hr
Travel:
Up to 25%

LCPtracker, Inc. is a cloud‑based SaaS provider that helps government agencies and prime contractors meet compliance requirements for public works construction projects. The company has offices in New Braunfels, TX;
Orange, CA; and Fenton, MI.

The Administrative Coordinator supports executives, managers, and employees with daily office needs and general administrative activities. The role requires prioritizing work, proactive thinking, and the ability to manage multiple priorities while maintaining a welcoming, professional presence.

• Greets employees, clients, visitors, and guests and directs them to the appropriate location.
• Oversees daily office operations, including office repairs, vendor coordination, and office supply ordering.
• Coordinates and supports office events, outings, team building activities, and other special projects.
• Receives and distributes mail, documents, packages, and courier deliveries.
• Handles light facility tasks such as assembling and setting up equipment and engages vendors when necessary.
• Coordinates calendars, itineraries, agendas, and travel arrangements.
• Schedules and organizes meetings, business meals, and conference calls.
• Creates presentations, flyers, and other materials that reflect company branding and standards.
• Produces and distributes correspondence, memos, letters, and forms.
• Assists in preparing regularly scheduled reports.
• Manages front‑desk responsibilities and schedules, taking messages as needed.
• Provides administrative and clerical support tasks and projects for the organization.
• Provides assistance to management on special projects.
• Performs electronic filing and record‑keeping.
• Participates in Special Projects/Teams as assigned.

• Organization & Time Management – balances multiple priorities and tasks.
• Communication & Interpersonal Skills – clears communication with executives, employees, and visitors.
• Proactive Problem‑Solving – anticipates needs, recommends solutions, and adapts quickly.
• Confidentiality & Integrity – handles sensitive information with discretion.
• Customer Service Orientation – provides responsive, helpful support to internal and external stakeholders.
• Technical Proficiency – comfortable with Microsoft 365 and quick to learn additional office tools.
• Teamwork & Collaboration – works well with executives, managers, and colleagues.

The position is based in the Orange, CA office and involves a professional office environment with standard office equipment such as computers, phones, and mobile devices.

Regular sitting, frequent talking and hearing, manual dexterity for typing and computer use, and the ability to lift up to 25 lbs. Visual acuity is required for preparing and analyzing data.

This is a full‑time, non‑exempt position. General availability is Monday through Friday during regular business hours. A minimum of three days per week in the office is required; occasional evening and weekend work may be necessary. Hybrid arrangements may be considered for some employees.

No major travel is required. Infrequent travel may be necessary for remote office visits, conferences, or industry events. Attendance at the company staff retreat (2‑3 days) and the annual User Conference is required.

Hourly rate of $22.00 – $25.00, based on market location, experience, and other factors. Additional compensation elements may be offered.

• Paid Time Off
• 10 Paid Holidays
• Phantom Stock
• 401(k) with up to 4% company match
• Health, Vision, and Dental Insurance
• Life Insurance (company paid)
• Long‑Term Disability and Short‑Term Disability (company paid)
• Employee discounts and perks program

LCPtracker, Inc. is an equal opportunity employer and encourages qualified applicants of all backgrounds to apply. The company will consider applicants with criminal histories in accordance with all applicable laws. Reasonable accommodations are available for applicants and employees with disabilities.

• 3+ years in an administrative field (required)
• Hospitality experience (preferred)
• Highly proficient in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Forms, One Note, and Planner (required)
• Experience booking and managing corporate travel (plus)
• Experience using Canva (plus)
• Proficient written and verbal communication skills
• Ability to concentrate on multiple tasks simultaneously
• Self‑directed and capable of working with little supervision, including event planning and execution
• Initiative and willingness to learn new ideas and projects
• Performs all clerical duties, takes notes and meeting minutes, maintains files and confidential information, and organizes documents as needed