Administrative Assistant

Administrative Assistant – Support Services

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills, for our Princeton office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within an office.

• Increase productivity of consulting professionals by handling administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.)
• Support preparation and quality review of client deliverables, including formatting proofing, and coordination of updates to presentations, reports, and supporting documentation
• Form partnerships with stakeholders to proactively address expected needs
• Address problems and troubleshoot with internal and external stakeholders
• Mentor and train new hires and junior members of the team and contribute to knowledge sharing and local learning initiatives
• Contribute to firm service initiatives within local office
• Assist delivery teams with client communications and documentation, including organizing correspondence, tracking requests, and maintaining shared project files
• Support client onboarding to platforms and tools, including account setup, access provisioning, initial training, and first‑use troubleshooting
• Provide scheduling support to multiple individuals (appointment, calendar and meeting management)
• Lead and drive internal initiatives
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meetings / support materials)
• Coordinate internal and external meetings/activities (e.g. facility reservation and set‑up, hotel accommodations, catering, etc.)
• Prepare domestic and international travel logistics (itineraries, visas, etc.)
• Complete administrative processes (e.g. expense reports)
• Handle special projects with demanding deadlines
• Front desk reception back‑up (answering phones, greeting visitors, handling deliveries)
• Hours are 8AM-5PM, 3 days in office

• High school diploma required. post‑secondary education or Associate’s/Bachelor’s degree preferred
• At least three years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook) required, SAP and Chrome River or other expense reporting programs desirable, as well as competent leveraging of AI tools
• Strong oral and written communication skills
  
  Professional appearance and demeanor with ability to exercise good judgment and discretion
• Attention to detail, dependability/punctuality
• Proactive self‑starter with ability to manage a wide variety of tasks and meet deadlines
• Experience working both independently and with a team in a demanding environment
• Sense of humor appreciated

• Cross‑functional skills development & custom learning pathways
• Milestone training programs aligned to career progression opportunities
• Internal mobility paths that empower growth via s‑curves, individual contribution and role expansions

At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skill‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community.

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on‑site presence at clients/ZS offices for the majority of our week.

Travel is a requirement for client‑facing ZSers. While some projects may be local, all client‑facing ZSers should be prepared to travel as needed.

ZS is an equal‑opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.