Executive Office Specialist- Co-CEO's office

The Executive Office Specialist supports the office of the Co‑CEO at Great American Insurance Group. The role manages a variety of complex, confidential responsibilities within a dynamic environment, requiring initiative and strong collaboration.

• Represent Great American Insurance Group with executive professionalism and demeanor.
• Facilitate communication with internal and external stakeholders, executives, and key resources.
• Research, obtain, and organize information for meetings, speeches, and reports as requested by the executive.
• Develop and implement new processes or operational plans that impact functional results.
• Coordinate and facilitate the scheduling of meetings, projects and travel itineraries requiring detailed preparation and precise execution.
• Identify available resources to ensure processes meet business needs.
• Maintain financial records and prepare financial reports for the office of the Co‑CEO.
• Prepare, receive, and respond to complex correspondence, ensuring all outgoing information meets quality standards.
• Edit, proof, format documents, design/production, form filling, and perform data entry as needed.
• Receive and screen telephone calls and visitors, directing them to appropriate individuals and exercising judgment to meet needs personally whenever possible.
• Serve as part of a collaborative team to meet the needs of the Co‑CEO executive office.
• Maintain the highest level of discretion, judgment, and confidentiality in all matters.

• Bachelor’s degree in business, communication, or a related field.
• 7–10+ years of professional work experience with financial sophistication.
• Excellent discretion and judgment in handling confidential data.
• Proficient in Microsoft Word and Excel; knowledge of Adobe or related creative tools preferred.
• Strong detail orientation and high level of accountability.
• Ability to work under pressure and prioritize tasks without supervision.
• Flexible level of position based on candidate qualifications.

• Collaboration – Work cooperatively with others to achieve team goals.
• Positive, proactive approach – Maintain a constructive attitude in challenging situations.
• Professional presence – Exhibit a credible and confident demeanor that conveys the organization’s values.
• Work standards – Demonstrate a high level of detail orientation, set high performance standards for self and others, and assume responsibility for assignments.
• Expect in‑office presence five days per week with occasional flexibility to work from home; must be available to cover office hours that may extend beyond 6 p.m.

Executive

Full‑time employees receive access to medical, dental, and vision coverage; wellness plans; parental leave; adoption assistance; tuition reimbursement; paid time off and holidays; a 401(k) plan with company match; an employee stock purchase plan; and commuter benefits.

Compensation varies by role, level, location, and experience. Specific ranges will be discussed during the hiring process.