Bilingual Registrar- Prep West Secondary

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

• 100% of student errors resolved prior to PEIMS.
• Thinking strategically about student data management and providing organizational leadership with recommendations for preserving data integrity and streamlining systems.
• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate, including the confidentiality of such files.
• Overseeing proper file organization and storage; managing and maintaining student and PEIMS data entry in the student information system.
• Completing data verification and corrective action set by Home Office internal audit results.
• Serving as a liaison between campus personnel and Home Office regarding student information.
• Ensuring compliance with all state, federal, and organizational policies and procedures regarding student data.
• Compiling and maintaining complex records and reports involving a large number of unit records and a large volume of changes.
• Coordinating the dissemination of verification reports to designated campus coordinators and stakeholders.
• Publishing all progress reports and report cards accurately and on time.
• Collaborating with the testing coordinator to ensure state testing records and scores are displayed accurately in the student information system and filed in students’ cumulative folders.
• Assisting the Director of Campus Operations with creating student schedules and dispersing transcripts to the appropriate parties at enrollment.
• Entering and maintaining personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in the student information system and student cumulative folders.
• Completing any transcript corrections or updates in the student information system.
• Driving a proactive annual enrollment strategy implementing automated reminders, hosting support sessions, and monitoring real‑time dashboards.
• Organizing, managing, and leading the enrollment, registration, and withdrawal processes for all students.
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel.
• Conducting and fulfilling student record requests for students, families, school personnel, and external stakeholders.
• Processing all withdrawals for students and tracking post‑withdrawal enrollment.
• Assisting with front‑desk coverage as needed, including warmly greeting and assisting all visitors, answering, and processing all incoming calls efficiently.
• Additional duties as assigned.

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

• 1-3 years of business, operational, or data experience.
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes.
• Ability to juggle multiple tasks and initiatives at once.
• Ability to maintain the highest level of confidentiality.
• Ability to exercise excellent judgment in decision‑making.
• Belief in and commitment to the mission and core values of YES Prep Public Schools.
• Openness to giving and receiving frequent feedback.
• Ability to maintain emotional control under stress.
• Ability to work urgently in a fast‑paced and results‑oriented environment.
• Demonstrated ability to work on a team.
• A dedication to learn, grow, and develop as a professional.

• Belief in and commitment to the mission and core values of YES Prep Public Schools.
• Desire to disrupt systemic status quos in education.
• Willingness to go above and beyond to disrupt said status quos.
• Passion to develop resiliency through a relentless pursuit of jaw‑dropping results.
• Conviction that high expectations + high accountability = high performance and high growth.

• Compensation – This position is a non‑exempt, hourly position; salary offers commensurate with experience.
• Health and supplemental insurance – A $0 monthly medical option that…