Legal Administrative Assistant

About Davis Graham & Stubbs LLPFor over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world.

Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment. The ideal candidate will have at least 5 years of regulatory, EPA and/or general transactional experience.

Essential Functions Provides intermediate to advanced level legal administrative assistance as directed and required for the support of the firm and/or attorneys

Performs intermediate to advanced level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers

Prepares documents for e-filing and files documents with appropriate courts or other administrative agencies specific to the practice area Ability to prepare notebooks, exhibits and closing binders

May prepare docket entry forms for incoming and outgoing court documents and to document specific actions required for legal proceedings and personal or firm requirements

Proofreads to ensure accuracy of formatting, grammar, punctuation, syntax, and intermediate to advanced content in all documents, communications, and reports

Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in office

Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports

May respond to and provide information to clients with attorney supervision

Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines

Processes and tracks legal work; records and monitors deadlines

Coordinates client billing process; works directly with billing to troubleshoot billing issues

Greets and welcomes visitors; answers and directs phone calls

Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department

Collaborates with other departments to complete some office functions

Performs other duties as assigned

Required Skills/Abilities Ability to learn, interpret, and apply policies and procedures

Detail oriented and professional demeanor

Ability to effectively communicate verbally and in writing

Ability to work cooperatively with attorneys, staff, clients, and coworkers

Intermediate to advanced proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out Intermediate to advanced word processing skills

Intermediate to advanced understanding of legal, clerical, and court systems

Ability to organize and prioritize tasks including delegation of tasks when appropriate

Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines

Ability to recreate content based on experience

Mentor Role Will train incoming staff on general firm processes and core practice areas

Work Environment This position requires the employee to work in a professional office environment with some ability to work from home. Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods…