Assistant Principals' Clerk​/Counselor's Clerk

Assistant Principals' Clerk / Counselor's Clerk

• Job Title: Assistant Principals
• Wage/Hour Status: Non-Exempt
• Reports to: Campus Principal / Asst. Principals
• Pay Grade 2: Administrative Support Pay Plan
• Dept/School: Assigned Campus
• Initiated Date: July 14, 2009
• Revised Date: April 26, 2021
• District Primary
  
  Purpose:
  
  To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
• Department Primary
  
  Purpose:
  
  Under moderate supervision, provide routine clerical support for the efficient operation of the assistant principals and counselors office. Maintain current and accurate confidential student records.
• Qualifications:
  • Education/Certification: High School Diploma, GED or Higher
  • Experience: Some clerical experience preferably in a public education environment.
  • Knowledge/
    
    Skills:
    
    
    • Proficient typing (45 w.p.m.), word processing, and file maintenance skills.
    • Effective organizational, communication, and interpersonal skills.
    • Ability to use personal computer and software to develop spreadsheets, database and word processing.
    • Demonstrate aptitude for the successful performance of the tasks assigned.
    • Ability to type with reasonable accuracy a minimum of 45 words per minute.
    • Knowledge of basic math.
    • Ability to meet established deadlines.
• Major
  
  Responsibilities and Duties:
  
  
  • Assist the Assistant Principals and Counselors in dissemination of materials relating to the instructional process and student programs.
  • Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records.
  • Process correspondence and reports for the Assistant Principals/Counselors.
  • Process changes and adjustments to student schedules.
  • Input Counselors’ logs into computer system.
  • File necessary documents, memos, reports, logs, etc.
  • Assist in testing and dissemination of materials.
  • Assist in obtaining students' information such as test and language scores, etc., from permanent records and other school districts when necessary.
  • Assist in providing student information to teachers.
  • Assist in reviewing permanent records to ensure that proper posting or necessary materials are filed.
  • Assist with distribution of textbooks.
  • Input student pertinent information into the computer.
  • Sort and file all incoming material.
  • Assist with PEIMS information.
  • Assist testing coordinator in verifying all student information in testing matrix.
  • Advertise all tests with corresponding dates via different media such as bulletin boards, marquees, websites, and parent call system, etc.
  • Assist testing coordinator with coordination of support services from child nutrition, custodial and police/security departments for all testing.
  • Assist test coordinator in preparing all training materials required for all mandatory staff training.
  • Classify and cross‑index materials according to a standardized coding chart and label folders or envelopes with specified identification data.
  • Locate and remove information as needed; maintain accurate student records.
  • Clear files at designated intervals under counselor’s direction.
  • Maintain confidentiality.
  • Perform other duties as assigned.
  • Follow all Work from Home Protocols when working remotely.
• Working Conditions:
  • Mental Demands: Reading, ability to communicate effectively (verbally and written in English and Spanish); interpret policy and procedures; maintain emotional control under stress.
  • Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Moderate standing, stooping, bending, and lifting.
  • Position Working Days: 207 Days
• Position Type: Full-Time
• Job Requirements:
  
  Citizenship, residency or work visa required.
• Contact Information:
  • Lucina
    -Lara Garza, Principal
  • E.B. Reyna Elementary
  • Phone: