Vendor Sourcing Coordinator

Modern Construction and Facilities Maintenance Services (Modern Construction Services, LLC) is a full-service, WBENC-certified company located in Charlotte, NC offering clients regional commercial construction and renovation as well as nationwide 24x7x365 facility maintenance services.
 We are hiring a driven professional to join our Vendor Management Department in support of clients across the country as a Vendor Sourcing Coordinator.
 Vendor Coordinators play a critical role in supporting our growing company by ensuring our clients receive dependable service as we expand and onboard new accounts. In this position you will help us recruit a nationwide network of vendors, tradespeople, and contractors by making high-volume outbound calls to quickly source and secure the right professionals, while balancing speed, urgency, and construction compliance requirements.
 The ideal candidate thrives in a fast-paced, call-heavy environment, has attention to detail, excels at quickly locating high-quality subcontractors.
 The rate of pay is $25.00/hour, and the position is full-time, hourly, non-exempt, and is eligible for overtime pay.
 This position is in-office (the location is 5900 Harris Technology Blvd., Charlotte, NC 28269) and is not remote (work from home).

Job Functions:

Drive real-time vendor / subcontractor sourcing through high-volume phone outreach, quickly engaging vendors to confirm availability, capabilities, and timelines for urgent needs
 Build and maintain proactive vendor pipelines, using consistent outreach and relationship development to support upcoming projects
 Connect the right vendor to the right job, leveraging strong communication and problem-solving skills to keep operations moving efficiently
 Act as the voice behind administrative processes, reinforcing email requests through direct calls to ensure vendors understand and complete required documentation
 Hold vendors accountable for responsiveness and compliance, actively following up to secure timely updates and required submissions
 Ensure administrative quality and consistency, overseeing documentation standards and closing communication gaps between vendors and internal teams

Skills Required:

Strong verbal communication skills with the ability to stay persistent and direct on the phone
 Ability to handle rejection and continue outreach in a call-heavy environment
 Solution-oriented, with the ability to adapt and overcome diverse challenges
 Strong organizational skills and attention to detail
 Ability to multitask and manage multiple priorities across departments
 Familiarity with MS Suite (Outlook, Excel, Word, SharePoint, Etc.)
 Preferred:
 Experience in high-volume calling roles such as load coordination, dispatch, freight brokerage, recruiting, or outbound sales
 Experience in construction, facilities maintenance, or contractor sourcing
 Knowledge of business compliance requirements (COI, W9, licensing)

Experience with CRM systems, dispatch tools, or vendor management platforms
 Eligible for an annual, end-of-year bonus based on company profitability.
 Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
 Life Insurance (Basic, Voluntary & AD&D)
 Health Care Plan (Medical, Dental & Vision)
 Flexible Spending Account (FSA), Health Saving Account (HSA).
 Retirement Plan (401k, IRA, Company Match)
 Paid Time Off (Vacation, Sick & Public Holidays)