HR Assistant Engineering & Delivery Services - Hybrid Remote

Pay Grade: C06, C07 POSITION SUMMARY

Provides high-quality administrative support in a timely, accurate, and courteous manner.

• Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions. Handles Concur expense reports for union employees.
• Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals. Assists payroll in obtaining documentation as needed.
• Collects and distributes mail, including resolving all mail issues.
• Enters inspection data and runs Substation Inspection reports for distribution to Members. Creates billing invoices provided to Members for equipment repairs and services rendered.
• Provides support for the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
• Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner. Schedules work, appointments, meetings, training, and travel arrangements.
• Maintains inventory, responsible for ordering breakroom and office supplies.
• Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
• Provides Executive Staff Meeting support for meetings held at both Spencer locations.
• Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
• Performs other duties as assigned.

• High School Diploma or GED minimum
• Associate’s Degree in Business or related field preferred

• 7 years’ prior office experience

• Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software
• Ability to communicate with individuals at all levels and work as part of a team
• Strong written and oral communication skills
• High level of confidentiality required
• Strong organizational skills and attention to detail
• Strong customer service orientation
• Ability to manage multiple projects with varying scopes and timelines
• Valid Indiana Driver’s License required