Legal Support Coordinator​/Supervisor

Job Summary

The Legal Support Coordinator/supervisor oversees and organizes the daily workflow of legal administrative assistants supporting transactional practice areas, including corporate, M&A, tax, and real estate. This role ensures the administrative team adheres to established procedures and protocols while operating at a high level of efficiency and accuracy. The coordinator collaborates with team members to enhance processes, improve workflow, and deliver high-quality support to attorneys and legal staff.

In addition to leadership responsibilities, this position also provides direct administrative support to assigned attorneys. A strong commitment to professionalism and maintaining confidentiality of client and firm matters is essential.

• Manage and coordinate the daily workflow of transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure timely and efficient task completion.
• Evaluate administrative processes and procedures, identify improvement opportunities, and recommend enhancements.
• Foster a collaborative, team-oriented environment that promotes strong working relationships.
• Oversee and maintain resource materials in Teams, ensuring information remains current and accessible.
• Conduct performance evaluations; provide mentorship, guidance, and knowledge sharing to team members.
• Support recruitment efforts, including interviewing, onboarding, and training new hires.
• Manage employee timecards, time-off requests, and remote work arrangements.

• Prepare and assist attorneys with legal documents and general correspondence, ensuring accuracy and timeliness; perform extensive editing, proofreading, and redlining of contracts, agreements, and corporate filings.
• Coordinate, compile, and organize closing materials, including preparation of closing binders.
• Draft routine correspondence and format legal documents.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• Accurately enter attorney time into the firm's timekeeping system.
• Maintain both physical and electronic client and administrative files in compliance with internal procedures and document management systems.
• Handle additional administrative tasks such as conflict checks, new client and matter intake, billing support, mail distribution, and expense and reimbursement processing.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need accommodation are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to skill sets, experience and training, licensure and certification requirements, office location and other geographic considerations, and other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).