Office & Household Manager​/Executive Assistant; Part time, Brentwood at CruiTek Brentwood, TN

Job Title: Office & Household Manager / Executive Assistant

Location: On-site in Brentwood, TN (Concord & Franklin Rd area)

Schedule: Part-Time (20+ hours/week) with potential to grow to Full-Time

Start Date: May 1 or sooner

Pay Rate: $25–$35/hour

Employment Type: W2 with benefits

Our client is seeking a proactive and highly organized Office & Household Manager / Executive Assistant to replace their current assistant who is departing on April 30. This is a long-term, part-time role with the opportunity to grow into a full-time position depending on company needs and candidate capabilities. The role is based out of a private home office and involves a mix of administrative support, bookkeeping assistance, organizational tasks, and local errands.

• $25–$35/hr DOE
• PTO + paid holidays
• Medical/dental/vision (company contributes $250/month toward premiums)
• 401(k) with 1:1 company match up to 6%
• Laptop provided for business use
• Mileage reimbursement for errands

• Process incoming mail/documents; scan, name, and file using standard conventions
• Maintain organized Dropbox filing systems across multiple businesses and locations
• Track documentation for accounts, vendors, banks, property records, and assets
• Maintain documentation on naming conventions, recurring deadlines, and procedures

• Assist with bill payments (online and by check), filing receipts, and tracking due dates
• Coordinate with accountants and ensure access to statements and reconciliation docs
• Familiarity with A/P, A/R, and accounting cycle preferred
• Experience with Quick Books Online is a plus, not required

• Organize home office supplies, tech, groceries, clothing, and documents
• Monitor and replenish items via Amazon, Costco, Publix, etc.
• Handle deliveries, unboxing, trash, and general office tidiness

• Run local errands: post office, returns, grocery pickups, registered mail
• Coordinate deliveries and occasional vendor pickups
• Mileage reimbursed for all work-related travel (typically 1–15 miles)

• Support founder’s calendar and email; assist with scheduling and communication
• Conduct weekly virtual check-ins with other staff for project coordination
• Update management with task progress and escalate issues as needed
• Maintain discretion and handle sensitive documents, contracts, and PHI

• Prior experience in an EA, office manager, or similar role
• Strong organizational and communication skills (written + verbal)
• Self-starter who can plan, prioritize, and follow through with minimal supervision
• Medium proficiency in MS Office (Outlook, Excel, Word)
• Familiarity with Dropbox, Slack, Zoom, Google Chrome, etc.
• Comfortable lifting 40 lbs and climbing 3-step ladders or stairs
• Valid driver’s license and reliable local transportation
• Clean background check (criminal, civil, credit), able to sign NDA
• Willing to become a Notary in TN (company will cover cost if not already certified)
• Must be based in the Nashville/Brentwood area with ability to work on-site

• Enjoys organizing, labeling, and creating order
• High attention to detail and pattern recognition
• Able to learn new systems/processes independently
• Flexible, accountable, and solution-oriented mindset

• Dedicated home office setup with private entrance, kitchen, and bathroom
• Standard hours:
  Monday, Wednesday, Friday (10:00 AM – 5:30 PM)
• Some remote work possible after training, but this is primarily an on-site role
• Occasional off‑hours contact (1–3x/month) for schedule or task updates