Procurement Specialist

Position: Procurement Specialist I
Hiring Range: $52,114- $83,755

 The posted salary range reflects Eastern’s expected hiring range. Actual pay may
 vary based on experience, skills, and market factors; additional compensation
 may apply. Eastern offers a robust benefits and retirement package. Please see
 the description of benefits included with this job posting for additional
 information.

 PURPOSE/OBJECTIVE:  

 To assist with procurement activities related to supply ordering, purchase
 requisitions and the issuance of purchase orders. General mail facilitation to
 support branch supply orders. Facilitation and execution of user set ups with
 vendors. Provides support to the buyers as needed ensuring documentation is
 captured as required, including W9’s.

 MAJOR RESPONSIBILITIES:

* Review purchase requisitions for accuracy and completeness and generate
    purchase orders in accordance with established policies to support timely
    procurement of goods and services.

* Monitor warehouse supply levels and reorder materials to ensure adequate
    inventory and uninterrupted operations.

* Maintain and manage user access for warehouse and office supply vendor
    systems, ensuring appropriate access and system accuracy.

* Process invoices and assign appropriate general ledger codes to ensure
    accurate financial recording and compliance with accounting standards.

* Investigate and resolve branch-level supply issues, coordinating with vendors
    and internal teams to ensure timely resolution and continuity of operations.

* Provide responsive phone and email support to internal business partners
    regarding supply orders, status updates, and related inquiries.

* Reconcile departmental corporate credit card transactions, ensuring accuracy,
    proper documentation, and adherence to company policies.

* Assist in coordinating records retention activities, including facilitating
    secure document destruction in compliance with regulatory and organizational
    requirements.

PROBLEM SOLVING & DECISION MAKING:

 The role follows established procedures and guidelines to complete routine
 purchasing, invoicing, and administrative tasks with a high degree of accuracy
 and attention to detail. Independent judgment is used to prioritize work,
 resolve routine issues, and ensure data accuracy, while more complex problems or
 exceptions are escalated to management for guidance. Decision-making authority
 is limited to day-to-day operations within defined policies and processes.

 REQUIREMENTS:

Education and Experience:

* High school diploma or equivalent require

* Prior administrative, operations, or office support experience preferred

Skills/Knowledge:

* Proficiency in Microsoft Office applications, including Word, Excel, and
    Outlook

* Strong organizational and time management skills

* Ability to communicate effectively with internal teams and external partners

* Attention to detail and accuracy in completing tasks

Working Conditions:

This role operates in a standard office environment with regular business hours
 and involves frequent computer-based work, coordination with internal teams and
 vendors, and occasional interaction with warehouse operations. The position may
 be performed in a hybrid work environment, with a combination of in-office and
 remote work based on business needs.

 Physical Demands:

 While performing the duties of this job, the employee must be able to remain in
 a stationary position 50% of the time.  The employee frequently is required to
 operate a computer and other office productivity machinery, such as a
 calculator, copy machine, and printer. The employee is occasionally required to
 move about inside the office to access file cabinets, office machinery,
 etc. They also occasionally travel to locations outside of the facility, to
 attend meetings, trainings, events, and other business activities.  The employee
 occasionally positions self to maintain or access files in file cabinets. The
 employee must have the ability to communicate information and ideas so others
 will understand.  Must be able to exchange accurate information in these
 situations. The employee frequently observes details at close range (within a
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