Events and Operations Assistant

Budgeted Pay Scale: Target salary range up to 76k annually.

Full Salary Range: USD $0.00/Hr.

- USD $0.00/Hr.

Please submit a cover letter and resume with your application.

As the premiere public arts school in the nation, the UCLA School of the Arts and Architecture (UCLA Arts) plays a vital role in the cultural and artistic life of the campus and the broader community. Guiding our mission is the belief that the arts are not only an essential part of the cognitive, critical, inquisitive life of a public research university, but the practice and presence of the arts are a cornerstone of the creative, innovative thinking and collaborative approaches that the 21st century demands.

One of 12 prestigious professional schools at the University, the School of the Arts and Architecture offers leading programs in four degree-granting departments:
Architecture and Urban Design, Art, Design Media Arts, and World Arts and Cultures/Dance. Our commitment to innovative education, pioneering research, dynamic public service, and community engagement is fueled by our unwavering belief in the fundamental value of creativity and the artist's unique ability to change the world and shape the future.

The Events and Operations Assistant provides event and operational support for the Dean's Office at the School of the Arts and Architecture (SOAA). The role includes administrative support to ensure smooth office operations and successful event execution. Responsibilities include supporting the Director of Operations with projects and events, maintaining office equipment and supplies, coordinating parking services, and streamlining office procedures.

* UCLA provides a full pay range. Actual salary offers depend on factors such as experience, skills, education, and other considerations. Salary offers at the top of the range are uncommon. Visit UC Benefit package for benefits details and UC Total Compensation Estimator to calculate total compensation with benefits.

• Ability to manage multiple projects and maintain scheduling for various programs. Monitor progress and provide regular updates. (Required)
• Skill in coordinating complex tasks and managing information flows with minimal supervision. (Required)
• Excellent written communication skills for reports and correspondence; effective communication with diverse backgrounds. (Required)
• Ability to coordinate detailed meeting schedules and organize work efficiently. (Required)
• Strong verbal and written communication skills; diplomacy and accuracy. (Required)
• Interpersonal skills to build cooperative relationships with faculty, staff, students, and donors. Maintain composure under resistance or hostility. (Required)
• Knowledge of university procedures for facility maintenance and repair requests. (Preferred)
• Knowledge of art and building materials, supplies, and tools; ability to lift 50+ pounds repeatedly. (Preferred)
• Ability to prioritize, manage workload, meet deadlines amid changing priorities. (Required)
• Initiative and discretion in handling confidential materials and sensitive issues. (Required)
• Proficiency in PC-based applications like Outlook, Access, Word, Excel, and internet research. (Required)
• Familiarity with university online systems such as UCLA Procurement, Travel, Events On Line, Facilities Maintenance, and Bruin E-Permit. (Preferred)

• Bachelor's Degree or equivalent experience/training preferred.

• Background Check:
  Employment contingent on satisfactory background investigation.
• Live Scan Background Check required before start date.

8:00 am to 5:00 pm

99-Policy Covered

: (Use the "Apply for this Job" box below)./4445

Final date to receive applications: 8:50 p.m. on the specified date.

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