Executive Assistant, AlpInvest Co-Investments

Executive Assistant, Alp Invest Co-Investments Responsibilities

• Proactively maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.
• Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), car service, dinner reservations, internal and client meetings, and events, etc. This also includes troubleshooting travel problems, if they arise, including after hours or on weekends, as needed.
• Expenses:
  Review, edit and complete expense reimbursement reports (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
• Perform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre‑meeting materials for review.
• Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)
• Update address books and CRM entries, file and organize business cards.
• Keep track of team members’ days off and vacation spreadsheet.
• Coordinate with Office Staff on team‑wide responsibilities.
• Support general NY office activities by collaborating with NY Office Team on social events.
• Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.
• Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
• Order supplies for the office and retrieve guests/deliveries from office reception.
• Assist with special projects as needed; proactively anticipate work assignments whenever possible.
• Maintain confidentiality of all sensitive and confidential issues.
• Build strong professional relationships with colleagues in all Carlyle offices worldwide.
• Other reasonably related duties as assigned.

• Bachelor’s degree strongly preferred.

• At least 5‑7 years of experience in a professional, corporate environment supporting senior professionals.
• Excellent Microsoft Office skills (including PowerPoint, Word, and Excel).
• Willingness to work in the NY office at least four days each week (with flexibility when needed on Fridays).
• Highly organized, proactive mindset and willingness to go the extra mile.
• Ability to prioritize effectively and juggle multiple urgent tasks.
• Works well under pressure (with deadlines).
• Ability to work independently with minimal supervision with strong follow‑through skills.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Positive attitude.

The anticipated base salary range for this role is $115,000 – $123,000.

In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.