Property Assistant - Commercial Real Estate; Corporate Office

Ultimate Staffing is seeking a Property Assistant to join the corporate office of a well‑established commercial real estate company in Boca Raton. This role supports a portfolio of commercial properties and handles key functions across tenant relations, lease administration, rent collection, vendor management, and office administration.

This is a great opportunity for someone with commercial real estate or property management experience who thrives in a fast‑paced, professional environment.

100% in office and full-time schedule; no hybrid or remote work available.

• Support an assigned portfolio of commercial properties
• Coordinate maintenance issues with the Maintenance Supervisor
• Assist with lease processing, welcome packages, and tenant communication
• Answer phones, manage mail, greet visitors, and support corporate office operations
• Track rent payments, manage rent collection, and follow up on delinquencies
• Prepare late notices and maintain tenant insurance and lease files
• Process vendor invoices and maintain vendor contact information
• Collect Gross Sales Reports and assist with quarterly reporting

• 2+ years of commercial real estate experience in administrative capacity (retail, office, or industrial)
• Strong communication and organizational skills
• Intermediate - advanced Proficiency in MS Word, Outlook, and Excel
• Ability to multitask, prioritize, and follow through independently
• Associate's degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.