Executive Assistant

Requirements

• Minimum of 8 years supporting high-level executives (C‑Suite) in Tech
• Proficient in Microsoft Office applications, including Word, Excel, and Power Point
• Must reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work
• (Desirable) A GTM operator who knows how enterprise deals actually get done
• (Desirable) Understand technical products and translate capabilities into use cases and outcomes
• (Desirable) A leader in marketing and a partner to sales, with strong field credibility
• (Desirable) Highly execution‑oriented with a focus on business outcomes, not just assets
• (Desirable) Comfortable in ambiguity, but relentless about driving clarity and results

• Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self‑motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in‑office experience at our newest location in San Jose, CA
• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success
• Proactively coordinate with the leadership team and other EA’s to plan and organize company‑wide events, activities, and manage calendars
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times
• Organize, prioritize, and securely handle time‑sensitive and confidential information, ensuring timely action is taken as required
• Collaborate and communicate across functions within the organization
• Proactively manage travel logistics, expense reports, and other administrative needs within designated time frames
• Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well‑stocked with kitchen and office supplies
• Partner with office manager as needed
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role
• Prioritize the inclusion, diversity, and equity initiatives for executives