Electronic Filing Specialist

Position: Electronic Filing Specialist (#644)
If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account .ELECTRONIC FILING SPECIALISTSTATE OF MAINE JUDICIAL BRANCH

LOCATION:

Androscoggin County, Service Center Lewiston Salary Range:

Grade 11, $23.65 - $32.01 per hour.

What We Offer:

At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:

Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.

Paid Parental Leave: 4 weeks

Gym membership and childcare reimbursement programs

Public Service Student Loan Forgiveness Program Health insurance coverage (85%-100% employer-paid for employee-only plan)
Health insurance premium credit (5% decrease in employee premiums)
Dental insurance (100% employer-paid for employee-only plan)
Health and dependent care flexible spending accounts

Defined Benefit Pension plan contributions

Voluntary deferred compensation (retirement savings 457 Plan)
Up to $1000 Tuition Reimbursement each year Employer-paid life insurance (1x annual salary)
Additional wellness benefitsGENERAL SUMMARY This is a highly responsible administrative position providing technical and procedural assistance to support electronic filers. The Electronic Filing Specialist reviews electronic filings for compliance with the Maine Rules of Electronic Court Systems and provides support to individuals who are electronically filing using EFileMaine. Additionally, the Electronic Filing Specialist assists the clerks with questions and case processing. The Electronic Filing Specialist plays a vital role in supporting and implementing the new Court Case Management and eFiling system for the Maine Judicial Branch.

Remote work is a possibility.

ESSENTIAL JOB FUNCTIONS
* Assesses competing priorities in the workplace and implements constructive solutions.

Provides responsive, timely, fair and positive customer service.

Reviews the File and Serve queues for the processing of all electronically filed cases within the necessary time frames.

Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case categories and processes documents as required in accordance with court rules.

Assigns docket numbers and records information as required in electronic cases.

Files court records using chronological, alphabetical and numerical filing systems; retrieves and produces for public inspection any non-confidential paper filed documents maintained by the Maine Judicial Branch.

Understands, models and oversees compliance with all court policies.

Answers inquiries and furnishes information by reviewing court records

Processes electronically filed cases as necessary in the court Case Management System (CMS), including but not limited to: prepares notices, orders and decrees, correspondence, hearing and trial lists.

Answers telephone, responds to electronic communication, prepares copies and assists the public in electronically filed cases.

Assists judges as appropriate and necessary.

Performs related work as required.

EDUCATION AND EXPERIENCE REQUIREMENTS Associate’s Degree from an accredited university in a related field is preferred. Five years’ experience in a clerks’ office may be substituted for the degree requirement.

Experience in a Clerk’s Office is preferred.

Experience providing technical assistance to individuals learning the processing of cases through the system is preferred.

Experience with filing, docketing, scheduling, and processing of all case (DC & SC) types and other matters coming before the court is preferred

Experience maintaining financial records and accounts as necessary to process all fines, fees, costs and other funds paid to or through courts is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

REQUIRED:

Knowledge of the organization, functions, and operations of the Judicial Branch.

Knowledge of the Odyssey e-filing and case management system.

Ability to interact effectively, including written and oral communication skills, with attorneys, the public, clerks, other court personnel, Judges and Justices,…