Administrative Specialist; HYBRID in Calumet, OK

Position: Administrative Specialist (HYBRID in Calumet, OK)
## Administrative Specialist (HYBRID in Calumet, OK)
Apply locations:
Calumet, OKtime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
July 4, 2026 (10 days left to apply) job requisition :
R8116## **#WeAreONEOK** –
** Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.
**** JOB SUMMARY
** Your ideas have a place here—step into a role where your work directly drives solutions in a fast-evolving energy industry. At ONEOK, you’ll contribute to delivering energy products and services that power progress while gaining hands-on administrative experience while supporting the business. We’re looking for candidates based in Calumet, OKC, Yukon, Oklahoma area, or willing to relocate.

Preferred experience supporting the Midstream industry in a plant environment. In this position you will provide administrative support for operations, plant, and field activities. You will be responsible for preparing reports, processing invoices, coding invoices record management and assist with projects. ONEOK offers a highly competitive total rewards package, including comprehensive health benefits, a 6% 401(k) match plus 4 quarterly contributions through the company’s profit sharing, $100,000 in life insurance, annual bonuses for all employees, and a minimum of three weeks of paid time off that recognizes your industry experience.

Hybrid schedule working Monday, Tuesday, Thursday in the Tulsa Plaza office, working from home on Wednesday and Friday. Join a Fortune 500 company where your expertise is valued, your growth is supported, and your impact matters.
** Essential Functions and Responsibilities
*** Administrative Coordination & Accounting:  + Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities, such as:  + General Accounting:
Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines.  + Expenditure and budget / forecast tracking.  + Regulatory filings and compliance documentation.  + Performance reporting and audit requests.  + Administer processes for vehicle procurement/registration and Request for Service (RFS) coordination.  + Update and maintain logs, trackers, and databases for compliance, training, and operational data.  

+ Coordinate travel arrangements for leaders and employees, as needed.  + Prepare check requests.
* Coordinate mail/shipping delivery and collection.  + Responsible for coordinating office cleaning and maintenance.  + Process Support and Communication:  + Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes, such as:  + Handling materials charges and account classifications.  + Maintain district folders and shared drives, ensuring proper organization and retention of documentation.  + Serve as a liaison between field operations and headquarters for administrative and compliance-related matters.
* Event and Meeting Coordination:
* Assist with the preparation and coordination of meetings, training sessions, and safety events, including:
* Booking facilities, scheduling, and ordering supplies or catering.
* Preparing presentations and materials.
* Supporting employee onboarding activities.
* Data Management and Reporting:
* Access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes.
* Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.
* Additional Duties:
* Order and maintain inventory of office supplies.
* Provide ongoing support for departmental audits and special projects.
* Perform tasks related to Department of Transportation (Use the "Apply for this Job" box below). other regulatory compliance and safety procedures.
** Education
* ** H.S. Diploma
** Work Experience
*** Experience in use and function of office equipment applicable to position including but not limited to:  + Computers  + Calculators (Tested or demonstrated by…