Payroll Specialist

Job Title:

Payroll Specialist

Job Description

We are seeking a dedicated and detail-oriented Payroll Specialist to manage various payroll-related tasks. The individual will be responsible for entering leave decisions into Oracle, coding team members' timecards accurately with appropriate leave and disability pay codes, and making historical corrections. Proficiency in Excel is essential for managing multiple payroll spreadsheets. Additionally, this role includes serving as a backup for the billing administrator, which involves sending insurance invoices to team members on leave, creating invoices, and guiding team members on payment processes through our billing platform, Cybersource.

Responsibilities

+ Enter leave codes accurately and manage timecards for employees on leave.

+ Process up to 16-150 leave requests daily and handle bi-weekly payroll for approximately 800 timecards.

+ Edit and correct timecards, including manual entry of edits such as backing out PTO hours for employees on leave.

+ Serve as a backup for the billing administrator by sending insurance invoices and guiding payment processes.

Essential Skills

+ Experience in payroll and timekeeping processes.

+ Proficiency in MS Office Suite, including Word, PowerPoint, and Excel.

+

Experience with benefits payments for employees on leave.

+ Experience in coding and making manual adjustments on timecards.

Additional

Skills & Qualifications

+ Familiarity with UKG and Oracle.

+

Experience with absence management, payroll processing, timekeeping, and Kronos.

Work Environment

This position is onsite with potential for a hybrid schedule (1 day work from home) after several months. The department is expanding, offering potential opportunities for conversion to a full-time position. To be considered for a permanent position, candidates must demonstrate reliability, effective communication skills, and the ability to perform job duties with minimal errors. The role requires being onsite five days a week and contributing positively to the team environment.

Currently, the department is understaffed, providing room for growth and permanence.

Job Type & Location

This is a Contract to Hire position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Final date to receive applications

This position is anticipated to close on Jul 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps…