Ad Coordinator - Hybrid - Stillwater, MN

Job Overview

Provide clerical and administrative support to all roles in category management to achieve overall financial and strategic goals.

• Maintain and update databases related to inventory, product performance, and vendor information.
• Assist in generating and analyzing sales reports, inventory levels, and other key metrics to support merchandising decisions.
• Input retail changes ensuring accuracy and pricing integrity.
• Ensure new items are set up timely and accurately, in coordination with manufacturer and category manager.
• Responsible for inputting promotional plans ensuring proper retails and funding.
• Identify and resolve day‑to‑day challenges around pricing, promotion, and item set up.
• Organize and manage documentation related to product listings, promotional materials, and vendor agreements.
• Collaborate with vendors and business partners to ensure that deadlines and advertising items are processed accurately and promptly through the system.
• Proofread advertisements for detail and accuracy, demonstrating strong attention to detail.
• Provide support in handling inquiries and issues related to product availability, promotions, and vendor relationships.
• Track and follow up on action items and deadlines related to merchandising projects.
• Maintain portal for posted ad plans, production planners, plan‑o‑grams, and merchandising plans.

• Provide general administrative support to the Merchandising Category Manager, including scheduling meetings, managing calendars, and preparing correspondence.
• Engage in ad‑hoc support and special projects.
• Ensure all files and records are accurately maintained and easily accessible.
• Assist in the implementation of merchandising strategies and promotional campaigns.
• Work closely with various departments and partners to maintain timely pricing and ad procedures.
• Perform other duties as assigned.

• Associate’s degree or relevant coursework in business administration, retail management, or a related field is a plus.

• 1–3 years of administrative or clerical experience, preferably in a retail or merchandising environment.

• Proficiency in Microsoft Office suite and familiarity with office equipment.
• Strong organizational and multitasking skills.
• Highly detail‑oriented with the ability to manage and prioritize multiple projects and deadlines efficiently.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with different teams.
• Good judgment required for this position as there may be times when direct supervision may not be immediately available.

Hybrid role – works in office three days per week. The acceptable split between onsite and remote work is determined by the manager. Hybrid associates may choose to work from an office more frequently than required.

• Most work is performed in a temperature‑controlled office environment.
• Incumbent may sit for long periods of time at a desk or computer terminal.
• During job duties, the employee regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephones, and other office equipment.
• Stooping, bending, twisting, and reaching may be required.

• Competitive 401(k) and PTO plan.
• Health benefits begin the first of the month following 30 days of employment.
• Hybrid work flexibility.
• Mentorship program and developmental opportunities.
• Paid Time Off;
  Sick Time; paid holidays and parental leave; 401(k) program; medical, dental, vision, life, and accidental death/dismemberment insurance; short‑term and long‑term disability insurance;
  Flexible Spending Account and/or Health Savings Account.

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process.

M/F/Veteran/Disability. VEVRAA Federal Contractor.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.