Office Coordinator Biology, Part-Time; Temporary

Office Coordinator Biology, Part‑Time (Temporary)

Job Category:
Administrative / Clerical

Requisition Number: OFFIC
001224
Posted:
October 13, 2025
Part Time
On‑site
Rate: $20.00 USD per hour

Location:

Monmouth University Main Campus, West Long Branch, NJ

Monmouth University is seeking applications for a Part‑Time, Temporary, Office Coordinator in the Biology department, part of the School of Science. This is a temporary, grant‑funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal with the funding agency.

Additional time is subject to grant renewal. A flexible part‑time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast‑paced team under the direction of Professors Dunton and Adolf to provide administrative support to monitoring scientists. This is an in‑person, on‑campus, non‑remote position.

• Resume or Curriculum Vitae
• Optional Documents:
• Professional References
• Cover Letter

• Provide support for office functions specific to the grants and contracts
• Assist with completing and processing grant paperwork
• Perform clerical duties, including typing documents, forms, reports, photocopying, faxing, scanning, and filing
• Process expense vouchers, travel vouchers and other documents related to vendors and sub‑awards
• Purchase materials and supplies, including following up with vendors
• Assist in maintaining and tracking budgets
• Arrange and confirm meetings
• Provide support for scheduling travel
• Proofread documents, respond to and send email correspondence
• Other duties as assigned

• 3 years of related experience
• Basic level knowledge of Microsoft Word/Excel 2016
• Must be able to utilize a variety of computer software programs to successfully complete assigned tasks
• Excellent interpersonal, organizational and communication skills
• Must be able to treat confidential and sensitive information appropriately
• Must be able to operate a variety of office equipment

• Experience with processing grants and contracts
• Experience in higher education

• Earned sick leave for part‑time staff per
• Employee Assistance Program (EAP)
• Fitness Center – employees may use while employed in their PT or on‑call capacity
• Recreational and cultural activities – events throughout the academic year, some free or reduced cost to employees
• University Bookstore discount – ten percent (10%) on most items
• Work Schedule:
  
  Flexible schedule based on workload and availability; up to 10 hours per week or slightly more as needed
• Hourly Salary: $20.00 per hour

Questions regarding this search should be directed to Barbara Santos at bsantos or 732‑263‑5629.

Note to Applicants:
Do not wait for the job to fill; submit application and all required documents promptly to ensure consideration.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.