Electronic Filing Specialist Internal Judicial Branch

Job Overview

Position: Electronic Filing Specialist

Location:

Androscoggin County, Service Center Lewiston (Internal Judicial Branch Employees Only)

Grade: 11, Pay Range: $23.65 - $32.01 per hour (2% increase July1,2026)

• 13 paid holidays
• 2+ weeks vacation leave
• 12 paid sick days every year
• Paid parental leave: 4 weeks
• Gym membership and childcare reimbursement programs
• Public Service Student Loan Forgiveness Program
• Health insurance coverage (85%-100% employer-paid for employee-only plan)
• Dental insurance (100% employer-paid for employee-only plan)
• Health and dependent care flexible spending accounts
• Defined Benefit Pension plan contributions
• Voluntary deferred compensation (retirement savings 457 Plan)
• Up to $1000 tuition reimbursement each year
• Employer-paid life insurance (1x annual salary)
• Additional wellness benefits

This highly responsible administrative position provides technical and procedural assistance to support electronic filers. The Electronic Filing Specialist reviews electronic filings for compliance with the Maine Rules of Electronic Court Systems and provides support to individuals who are electronically filing using EFileMaine. Additionally, the specialist assists clerks with questions and case processing, supporting and implementing the new Court Case Management and eFiling system for the Maine Judicial Branch.

Remote work is a possibility.

• Assesses competing priorities in the workplace and implements constructive solutions.
• Provides responsive, timely, fair and positive customer service.
• Reviews the File and Serve queues for the processing of all electronically filed cases within necessary time frames.
• Checks and reviews incoming and outgoing documents for completeness and accuracy; assigns general case categories and processes documents as required in accordance with court rules.
• Assigns docket numbers and records information as required in electronic cases.
• Files court records using chronological, alphabetical and numerical filing systems; retrieves and produces for public inspection any non-confidential paper filed documents maintained by the Maine Judicial Branch.
• Understands, models and oversees compliance with all court policies.
• Answers inquiries and furnishes information by reviewing court records.
• Processes electronically filed cases as necessary in the Court Case Management System, including but not limited to preparing notices, orders and decrees, correspondence, hearing and trial lists.
• Answers telephone, responds to electronic communication, prepares copies and assists the public in electronically filed cases.
• Assists judges as appropriate and necessary.
• Performs related work as required.

• Associate’s Degree from an accredited university in a related field (preferred).
• Five years’ experience in a clerk’s office may be substituted for the degree requirement.
• Experience in a clerk’s office (preferred).
• Experience providing technical assistance to individuals learning the processing of cases through the system (preferred).
• Experience with filing, docketing, scheduling, and processing of all case types and other matters coming before the court (preferred).
• Experience maintaining financial records and accounts to process fines, fees, costs, and other funds paid to or through courts (preferred).

• Knowledge of the organization, functions, and operations of the Judicial Branch.
• Knowledge of the Odyssey e-filing and case management system.
• Ability to interact effectively with attorneys, the public, clerks, other court personnel, judges and justices, magistrates, administrative staff, and others within the Judicial Branch.
• Substantial expertise in the use and care of computers and other office equipment.
• Understanding of and capacity to champion organizational change.
• Knowledge and experience using the Court’s Case Management System (preferred).
• Knowledge of clerk case processing procedures and in the organization and functions of the Judicial Branch (required).
• Knowledge in procedures, functions and responsibilities of the Clerk’s Office (District and/or Superior), including the use of court…