Administrative Assistant

About Our Company

Columbia Threadneedle Investments is a diversified financial services leader serving more than 3.5 million clients worldwide.

We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross‑functional team in a fast‑paced, high‑visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions.

• Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day‑to‑day operations.
• Optimize complex calendars and scheduling priorities, proactively balancing competing demands.
• Coordinate meetings and events end‑to‑end (virtual and in‑person), ensuring seamless execution and follow‑through.
• Arrange domestic and international travel and manage expense processing with accuracy and timeliness.
• Process invoices, expenses, and administrative documentation in alignment with company policies.
• Serve as a professional point of contact for internal and external stakeholders, building strong, trust‑based relationships.
• Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows.
• Deliver consistently high‑quality, accurate, and professional work.
• Operate effectively in a hybrid environment, supporting both in‑office and virtual collaboration.

• 1‑3+ years of administrative, office management, or business support experience.
• High school diploma or equivalent.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail.
• Demonstrated discretion in handling confidential information.
• Experience coordinating domestic and international travel.
• Strong written and verbal communication skills with a professional presence.

• Associate or Bachelor’s degree, or equivalent experience.
• Experience with tools such as Concur, Ariba, SharePoint, or similar platforms.
• Experience supporting senior leaders or global operations.
• Demonstrated ability to improve administrative processes or workflows.
• Comfort operating in fast‑paced, matrixed corporate environments.

Employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in‑office time or different in‑office expectations, and specific requirements will be discussed during the hiring process.

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States.

The estimated hourly rate for this role is $20.58 - $36.11 / hour. The initial total compensation may vary based on job‑related knowledge, skills, experience, and geographical work location. Most roles are eligible for variable pay in the form of bonus, commissions, and/or long‑term incentives depending on the role. We also offer a competitive and comprehensive benefits program that supports all aspects of health and well‑being, including vacation time, sick time, 401(k), and health, dental, and life insurance.

Full time.

Business Support & Operations – Line of Business: AMINV US Asset Management.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities.