Administrative Assistant

About Our Company Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and River Source Insurance and Annuities.

Job Description We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment. This role serves as a critical partner in enabling team effectiveness, ensuring seamless operations, and delivering a high standard of professionalism across all interactions.

The ideal candidate brings strong organizational judgment, anticipates needs, and consistently delivers high-quality work with discretion and efficiency.

Key Responsibilities & Impact Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations

Optimize complex calendars and scheduling priorities, proactively balancing competing demands

Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through

Arrange domestic and international travel and manage expense processing with accuracy and timeliness

Process invoices, expenses, and administrative documentation in alignment with company policies

Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships

Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows

Deliver consistently high-quality, accurate, and professional work Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration

Required Qualifications 1-3+ years of administrative, office management, or business support experience

High school diploma or equivalent

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail

Demonstrated discretion in handling confidential information

Experience coordinating domestic and international travel

Strong written and verbal communication skills with a professional presence

Preferred Qualifications Associate or Bachelor’s degree, or equivalent experience

Experience with tools such as Concur, Ariba, SharePoint, or similar platforms

Experience supporting senior leaders or global operations

Demonstrated ability to improve administrative processes or workflows

Comfort operating in fast-paced, matrixed corporate environments

In-Office Collaboration We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week.

Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Visa Sponsorship Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).Base Pay Salary The estimated hourly rate for this role is $20.58 - $36.11 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on…