Director of Administration - Hybrid Remote

We are a fast-growing, entrepreneurial distribution company headquartered in Suwanee, GA. Our success is driven by innovation, operational excellence, and strong leadership. We are seeking a dynamic and experienced Operations / Executive Assistant to serve as a respected assistant partner and proxy for the CEO in daily operations of 8 different companies.

This is an exceptional opportunity for an individual with initiative, a resourceful mindset, and a passion for taking on diverse responsibilities that go beyond a traditional Executive Assistant role.

About the Role:

This role will play a vital role in supporting the CEO with administrative, operational, and project-based tasks while working closely with other Senior Leadership Members. This position requires a proactive self-confident professional who can handle confidential matters with professionalism and discretion.

You will be a critical partner to the leadership team, helping to streamline communication, manage projects, and contribute to key presentations and reports that drive company growth.

Key Responsibilities:

• Compose and prepare routine correspondence, reports, and other documents for executive signature.
• Assist in the development of presentations and ad hoc reporting.
• Manage executive calendars, appointments, and meeting schedules; coordinate inter-office meetings and serve as a liaison between executives and staff.
• Arrange and coordinate complex travel itineraries, including flights, hotels, car rentals, and event registrations.
• Attend meetings as needed to provide support, furnish information, and take detailed notes.
• Serve as a key communication point between executives and internal staff, ensuring directives and updates are effectively communicated and executed.
• Support project management efforts and collaborate with cross-functional teams to achieve key operational goals.
• Develop and deliver reports, manage expense reporting, and provide administrative assistance for special projects.
• Perform other duties as assigned to support executive operations.

What We're Looking For:

• Experience:
  
  2+ years of experience supporting Executive Officers with a minimum of 6 years of overall Operations Management and business experience.
• Prior experience working for a fast-growing organization with less than 100 employees preferred.
• Education:
  
  Bachelor’s Degree required.
• Skills:
  
  Exceptional written and verbal communication skills.
• Highly detail-oriented with superb organizational and follow-through abilities.
• Strong time management skills and the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with presentation development.
• Ability to handle confidential matters with discretion and professionalism.
• A confident, resourceful, and proactive attitude with a solutions-oriented mindset.

What We Offer:

• Medical and dental insurance.
• Profit sharing.
• 401(k) with company match.
• A dynamic, entrepreneurial environment with exciting growth potential.
• Hybrid remote work environment with a predominantly remote schedule.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: Staffing and Recruiting