Executive Assistant – Defense

Executive Assistant – Hybrid Assignment (Washington, D.C.)

We are seeking an Executive Assistant to support the CEO in a fast‑paced, highly sensitive environment. The ideal candidate is a Washington, D.C. resident with at least five years of experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings.

• Hybrid setup (on‑site and remote work).
• Potential transition to part‑time after the first six months.

• Calendar & Schedule Management – Prioritize and maintain the CEO's calendar, scheduling meetings, appointments, and travel while managing competing demands.
• Communication Liaison – Act as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
• Travel Coordination – Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Meeting Preparation – Draft agendas, compile briefing materials, and take minutes for executive meetings, ensuring follow‑ups on action items.
• Document Management – Organize, edit, and format presentations, reports, and confidential documents.
• Project Support – Assist with special projects, event planning, and cross‑departmental initiatives.
• Office Management – Oversee office operations in a hybrid work setting, ensuring seamless collaboration between remote and in‑office teams.
• Confidentiality – Handle sensitive information with professionalism and discretion.

• Experience – Minimum five years of experience as an Executive Assistant, preferably supporting C‑suite executives in tech, defense, or government contracting.
• Communication Skills – Exceptional written and verbal communication skills.
• Technical Proficiency – Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
• Organizational Expertise – Ability to multitask, prioritize, and meet deadlines in high‑pressure environments.
• Hybrid Flexibility – Willing to work in‑office three days per week (D.C. location) with remote flexibility.
• Education – Bachelor’s degree preferred, or equivalent experience.