Administrative Specialist

Administrative Specialist 2

The Superior Court Clerk's Office is seeking an individual with excellent analytical, communication, and administrative skills to serve as an Administrative Specialist 2. The selected candidate will work under the direction of the Clerk of the Superior Court to provide professional and administrative support for the Superior Court Clerk's Office. This position will also be responsible for providing assistance with a variety of functions in support of the Superior Court Clerk.

This position is assigned to our customer support center and call center operations.

The Superior Court Clerk's Office (SCCO) provides customer support in both general matters and technical issues for the entire judiciary and external customers, including but not limited to attorneys, police officers, judges, judiciary and other government staff and self-represented litigants. The Superior Court Clerk's Office is also responsible for foreclosure case processing, filing statewide judgment liens and Superior Court records management.

The Administrative Specialist 2 position plays a key role in the daily administration and operations of the office.

The selected candidate must possess excellent communication and interpersonal skills and be able to assist staff and customers by explaining technical details in a manner the user can understand. The selected candidate must work well in a fast-paced, deadline-driven environment and must be able organize, prioritize, and meet established deadlines. The selected candidate must be able to manage multiple priorities, respond to the needs of different customers, creatively design, and implement solutions and administratively support the Clerk of the Superior Court.

Knowledge about court operations and the applications used by courts and law enforcement is helpful.

REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Coordinate workflow to team members or other groups with assigned tasks
• Analyze data and reports for distribution or action
• Answer legal complaints by telephone or in writing
• Answer questions posed by judges, attorneys or community organizations, the public, clients, customers, complainants, co-workers, subordinates, or management
• Screen confidential material for release to the public or other authorized person/agency
• Perform related duties as required

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education

Note:

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.

Driver's License:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special

Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.