Deputy Clerk of Council

A career about community – Are you an administrative support professional working to assist high‑level positions and have an interest in local government? Do you value integrity, trust, respect, accountability, creativity, collaboration and customer service? If you answered “yes” then the City of Hampton has an opportunity for you! Come work for Hampton, a vibrant waterfront community celebrating 400 years of history and innovation, creating an even more dynamic future!

We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, flexible and/or remote work opportunities positions, and other benefits.

• Detailed, yet creative problem‑solver
• High level of diplomacy, tact and confidentiality
• Versatile and enthusiastic team player
• Passionate about providing excellent customer service
• Effective oral and written communicator

This position provides administrative support to the members of Hampton City Council and the Clerk of Council.

• Provide support to the Mayor, City Council and Clerk of Council by managing email, phone calls, correspondence, making travel arrangements, maintaining Council member schedules, credit card reconciliations, and maintaining departmental financial, procurement and other records.
• Prepare City Council meeting minutes and required notices as well as written communications for the Mayor and Council members and maintain those records.
• Produce highly accurate work under firm deadlines.
• Attend City Council and other meetings as needed, including supporting those meetings in the Clerk's absence.
• Utilize existing software to manage communication and process information and applications for the City’s boards, commissions and committees. Proficiently use the Microsoft Office Suite of products.
• Process post‑Council meeting final documents to include ordinances and resolutions.
• Assist with event planning by shopping for, preparing, setting up, and cleaning up City Council meetings and various events.
• Maintain office supplies.
• Assist in preparation and management of the departmental budget.
• Perform records management, including managing retention schedules and records destruction records.
• Work in coordination with other employees in the department collaboratively to ensure efficient completion of all duties within the responsibility of the City Council Office.
• Demonstrate punctuality and regular attendance.
• Perform other duties as assigned.
• Perform duties under the supervision of the Clerk of Council.

• Associate’s degree or specialized courses/training in Office Administration, Legal Secretarial Science, Business Law, Business or Public Administration or a closely related field of study.
• Minimum of two years of full‑time equivalent experience in a high‑level administrative support position, preferably within a municipal government setting.
• Certification as a Certified Municipal Clerk must be obtained within five years of employment.
• Notary Public commission required and must be maintained.
• Knowledge of local government operation, organizational structure, and officials and their functions.
• Ability to research City Council records and the City Code to prepare responses and reports based upon the research results.
• Possess a valid driver’s license and maintain a satisfactory driving record based on the City of Hampton’s criteria.
• Successfully pass a background check related to this position.
• Combination of education and experience may be considered.

This position may require working more than a 40‑hour workweek and requires the incumbent to be present at City Council night meetings. It requires the physical ability to sit for extended periods without breaks, and involves considerable contact with the public, city employees, elected officials, business executives, members of the press, and representatives of municipal, state, and federal government.

This is a high‑profile position requiring a polished and impeccable professional manner and a high degree of courtesy and responsiveness in assisting citizens and employees with their concerns. It requires a high level of diplomacy, tact and confidentiality and the ability to handle controversial issues with sensitivity.

This is a non‑exempt position.