Office Administrator

Description

About American Veterinary Group (AVG), everything we do starts with our people and our values. We exist to support veterinary teams so they can focus on what matters most: delivering exceptional care to pets and the people who love them. We partner closely with our hospitals, listening first and leading with trust. Our approach is rooted in nurturing relationships, acting with unwavering integrity, communicating transparently, pursuing growth, and embracing constant innovation.

These values guide how we support our teams across operations, medical leadership, recruiting, training, marketing, finance, and HR, while preserving medical autonomy and the unique culture of each hospital.

Office Administrator responsible for overseeing the day‑to‑day administrative operations of our Home Office, ensuring smooth functionality by managing tasks such as office supplies, facility maintenance, scheduling, correspondence, and more. Supports reporting to the Director of Organizational Planning and collaborates with Finance, Marketing, Operations, Recruiting, and Training departments to ensure all administrative tasks are completed in a timely manner. Requires strong organizational skills, attention to detail, time‑management, initiative, and teamwork.

• Greet visitors and manage reception area
• Manage overall appearance and cleanliness of office
• Coordinate all incoming and outgoing mail and shipments
• Maintain office supplies and snacks
• Manage company collateral inventory, shipments, and storage
• Coordinate meeting room calendar and setup
• Order all meals for meetings
  
  Assist with planning company events
• Oversee office maintenance and repairs
• Coordinate employee engagement events
• Assist with new hire onboarding tasks

• Strong organizational skills:
  Ability to prioritize tasks, manage multiple projects, and maintain efficient workflow
• Excellent communication skills:
  Effective verbal and written communication to interact with staff, clients, and vendors
• Attention to detail:
  Ability to identify and correct errors in administrative tasks
• Technical proficiency:
  Familiarity with office software like Microsoft Office Suite and relevant administrative systems
• Problem‑solving skills:
  Ability to identify and resolve administrative issues promptly in a fast‑paced work environment

• Opportunity for career advancement as AVG continues to grow and expand clinic locations throughout the country
• Health Care Plan (Medical, Dental & Vision Options)
• 401k Match
• Generous paid time off (PTO)
• Paid Parental Leave + Paid Maternity Leave
• One (1) Work/Life Balance day off
• Short‑term and long‑term disability options
• Supplemental insurance options
• Discounted Veterinary Care