Lead Recruiting Coordinator; Administrative Specialist , Confidential

Lead Recruiting Coordinator

The New Jersey Judiciary Office of Management and Administrative Services, Human Resources Division is seeking a Lead Recruiting Coordinator to join our dedicated team. In this role, you will serve as the front office subject matter expert, providing guidance and support to the Projects and Support Unit team while ensuring recruitment processes run smoothly and efficiently. You will collaborate closely with the unit supervisor to regulate workflow, maintain high standards of accuracy, and deliver exceptional service to applicants and hiring managers.

If you are detail-oriented, enjoy helping others, and thrive in a fast-paced environment, we invite you to apply and make a meaningful impact in our organization.

REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Act as lead worker to Placement Unit front office support staff, providing guidance and assistance on day-to-day recruitment support procedures.
• Regulate the flow of recruitment support work, in accordance with established standards.
• Serve as subject matter expert for the Projects and Support Unit processes and resolve discrepancies to ensure compliance.
• Provide training to support staff, maintain process documents, coordinate onboarding checklists, and compile recruitment data for reporting.
• Schedule and confirm interviews and skills tests, prepare interview packages, escort interviewees, and deliver professional customer service.
• Conduct fingerprinting.
• Contribute to projects, as needed.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Physical Ability:
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position.

Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.