Executive Assistant - Chief Information Officer

Position: Executive Assistant - Chief Information Officer (Immediate Opening)
Description Executive Assistant (to Chief Information Officer) Role Mission:
The role of the Executive Assistant is to support the Chief with calendaring logistics, planning, and execution to ensure that team meetings and events are executed with strong vision and contribute to a high-quality experience. The Executive Assistant will also manage the travel support for the Chief, Chief of Staff, and any necessary team members. The executive assistant also manages the financial responsibilities of the office of the Chief.

The executive assistant provides front-line communications support for the Chief department by responding to e-mails, mail, and phone calls ensuring prompt responses with an incredible amount of judgment, confidentiality, and discretion. In addition to the regularly executed tasks above, the Executive Assistant will support the Chief of Staff with various project tasks to ensure goals and implementation are met.

Supervisory Responsibilities:

No Supervisor Responsibilities.

Location:

This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate. Travel Expectations:
Up to 20% of the time during the busiest parts of the year. What You'll Do - Accountabilities Essential Duties:
* Financial matters for the Office of the Chief are managed with integrity, excellence, and diligence
* Understand the Chief voice to draft correspondence, presentations, and manage front-line communications
* Ensure the email inbox of Chief is categorized and organized and all emails receive appropriate timely response
* Manage team meeting logistics and take notes. Disseminate meeting notes and next steps and follow up on all agreed-to commitments and hold members accountable to do the same
* Manage the Chief's calendar by assisting with travel arrangements including flights, hotel, and car rentals and ensuring all meeting requests are reviewed and calendared
* Support the Chief of Staff's key initiatives, projects, and events through timely task completion
* Provide excellent and timely internal and external customer service on behalf of the Chief Additional

Duties and Responsibilities:

* Additional Duties as assigned. Knowledge and Skills - Competencies
* Make Strategic Decisions:
This team member makes informed decisions by gathering reliable information, asking clarifying questions, and evaluating multiple options. They thoughtfully align their choices with team objectives, current responsibilities, and the broader mission of the organization.
* Manage Work and Teams:
This team member sets clear, measurable goals and regularly reflects on progress, adjusting actions as needed. They prioritize work aligned with their goals using a task management system and consistently meet deadlines through effective time management.
* Grow Self and Others:
This team member demonstrates self-awareness by actively seeking and thoughtfully responding to feedback with curiosity and a growth mindset. They identify development areas, implement feedback when appropriate, and pursue opportunities to build their knowledge and skills.
* Build a Culture of Trust:
This team member consistently demonstrates self-awareness and emotional intelligence, fostering psychological safety and trust within the team. They build respectful, reliable relationships and engage in direct, compassionate feedback, supporting a culture of honesty and mutual respect.
* Communicate Deliberately:
This team member communicates clearly and professionally, delivering concise messages tailored to their audience. They actively listen, engage in dialogue by asking and clarifying questions, and follow up to ensure shared understanding in both individual and group settings. Additional

Skills:

* Emotional maturity
* Demonstrated ability to handle confidential information with discretion
* Excellent oral, written, and presentation skills
* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
*…