Administrative Assistant

Overview

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software.

• Actively involved in the day-to-day office operations of the Office Director as assigned.
• Implement procedures and actively track and manage relevant business development activities, research data is effectively captured and input into the CRM system (Salesforce).
• Maintain databases, track leads and potential opportunities.
• Organize, coordinate, edit and assist with the preparation of documents, proposals and presentations for the project manager and marketing teams.
• Track and coordinate the shop drawing process using appropriate software such as Pro Core, E-Builder, etc.
• Greet visitors, answer phones and maintain office supplies and equipment as required.
• Assist in organizing and coordinating events such as conferences, seminars, and networking functions – including logistics, venue selection, catering, coordination with vendors, invitations, RSVPs, attendee lists; provide on-site support during events as needed.

• Previous experience in business, marketing, communications, or related roles is preferred.
• Proficiency in Microsoft Office Suite and familiarity with CRM software (Salesforce preferred).
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written, language, and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• A proactive attitude with a willingness to learn and take on new challenges.
• Bachelor's degree in business administration or a similar field.

• Alternative work scheduling to allow employees greater flexibility.
• Hybrid schedule & remote work options.
• Flexible "dress for your day" policy.
• Paid parental leave for birth or adoption.
• Firm covers employee healthcare premiums.
• 401(k) program.
• Costco / Sam's Club membership.
• Monthly happy hours and regular team outings.
• Additional PTO between Christmas and New Years.
• Employee Assistance Program.
• Online professional licensure exam prep library.
• Opportunities to work on a variety of project types.
• Weekly continuing education lunch & learn sessions.
• Dynamic company with quick advancement.