Personal Assistant

Orthomax Solutions, LLC is a dynamic and growing company based in San Diego, California, dedicated to delivering excellence in healthcare solutions, orthopedic products, or medical services. Located at 1003 Johnson Ave, we pride ourselves on innovation, quality, and a commitment to improving the lives of our clients and partners. We are seeking a highly organized and proactive Personal Assistant to support our leadership team and ensure the smooth operation of daily activities.

The Person al Assistant will provide comprehensive administrative and organizational support to [the CEO / executive team]. This role requires a detail-oriented, self-motivated professional who can manage multiple priorities with discretion and professionalism. The ideal candidate thrives in a fast-paced environment and is skilled in calendar management, communication, and problem-solving.

• Executive Support: Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Screen and prioritize incoming calls, emails, and correspondence; draft and prepare responses on behalf of the executive.
• Meeting Coordination: Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Document Management: Prepare reports, presentations, and other documents as needed; maintain organized filing systems (both physical and digital).
• Office Administration: Oversee office supplies, vendor coordination, and facility-related matters at the 1003 Johnson Ave location.
• Project Assistance: Assist with special projects, research, and data compilation as assigned.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Errand & Task Management: Perform other administrative duties and errands as required to support daily operations.

• Education: High school diploma required; associate's or bachelor's degree preferred.
• Experience: 2+ years of experience as a personal assistant, executive assistant, or in a similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual meeting platforms (Zoom, Teams, etc.).
• Communication: Excellent written and verbal communication skills.
• Organization: Strong time-management and multitasking abilities with keen attention to detail.
• Problem-Solving: Proactive and resourceful, with the ability to anticipate needs and resolve issues independently.
• Professionalism: Maintains a polished, professional demeanor and handles confidential matters with integrity.

• Competitive salary commensurate with experience
• [Health benefits / Paid time off / Retirement plan
• Opportunity to work in a collaborative and supportive environment
• Professional growth and development opportunities

Interested candidates are invited to submit their resume and a brief cover letter to bill.bu, Please reference "Personal Assistant Application" in the subject line.

Orthomax Solutions, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Required qualifications:

• Legally authorized to work in the United States
• 21+ years or older
• Valid driver's license

Preferred qualifications:

• Able to work from home