Surgical Scheduling Coordinator

POSITION SUMMARY

The Surgical Scheduling Coordinator is responsible for booking our equipment for hospitals across the country. This person will handle various interactions (phone/email/cases) to and from surgical customers to guide them through the scheduling process.

Hours /

Shifts:

Monday - Friday, 8:30 am - 5:30 pm CST or 9 am - 6 pm CST. On-Call Rotation includes: typically 1-2 weekdays per month and 1 weekend day per month.

• Handles both initial inbound and follow-up outbound confirmation calls for scheduling of surgical procedures.
• Responds to customer voicemails and emails related to scheduling.
• Schedules cases with multiple modalities, confirming next-day schedules, approving cases via our online scheduling system, and assuring all cases are booked accurately.
• Identifies scheduling barriers and implements solutions to improve scheduling results.
• Follows established precaution and procedures in the performance of job duties to ensure a safe work environment.
• Adheres to policies regarding safety, confidentiality, and HIPAA guidelines.
• Participates in ongoing training to improve understanding of the department and offerings to customers.
• Assists in other tasks as assigned by Supervisor and/or Manager.

• High School Diploma or equivalent required.
• Proven work experience as a Scheduling Coordinator or in Customer Service.
• Proficiency in Scheduling Software preferred.
• Experience using Microsoft Office 365 (Outlook, Word, and Excel).
• Knowledge of clinical/medical practice operations, procedures, terminology, and administrative procedures preferred.
• For Remote Position Only:
  Separate work area free of distraction.

• Superior phone and written customer service skills.
• Effective communication, both written and verbal with active listening skills.
• Ability to collaborate across departments and build effective relationships with internal and external customers to achieve goals.
• Patient and empathetic attitude toward others.
• Computer literacy and in-depth knowledge of Microsoft Office 365.
• Strong problem‑solving skills and sound judgment.
• Familiarity/working knowledge of call center/ACD phone systems.
• Dependable attendance and punctuality.
• Adaptable and flexible – comfortable working in fast‑paced environments.
• Strong time management and organizational skills.
• Comfortable sitting in front of the computer for extended periods of time.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step‑by‑step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department and the company.

Agiliti provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, marital status, status as a veteran, military service, or any other characteristic protected by applicable federal, state, or local civil rights laws. In addition, Agiliti will provide reasonable accommodations for qualified individuals with disabilities.

Agiliti strictly prohibits any form of retaliation against individuals who make good faith reports of alleged violations of this policy or who cooperate in Agiliti’s investigation of such reports.

Agiliti offers a robust suite of benefits for regular, full‑time, non‑union employees including: health insurance options for Medical, Dental & Vision plans;
Short- and Long‑Term Disability plans;
Flexible Spending Accounts;
Health Savings Accounts;
Life Insurance Options;
Paid Time Off; 401(k) Saving Plan with employer match;
Employee Discounts;
Tuition Reimbursement;
Daily Pay program;
Employee Assistance Program; and wellness programs.

Job Title:

Scheduling Coordinator
Company:
Agiliti
Location City:
Not Applicable
Location State:
Colorado
Primary

Job Location:

Home Office (CO)

Pay Range for All Remote Locations: $13.88-$33.75. This range represents the low and high ends of the Agiliti pay range for this position.