Administrative Assistant III

Summary Job Description

Baptist Health Medical Group (BHMG) is a comprehensive network that includes over 1,100 physicians and advanced practice clinicians across Kentucky and Indiana. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care. The Administrative Assistant III is a remote position that provides administrative support for the Vice President of Physician and Advanced Provider Recruiting, Quality Medical Director, AVP, Physician Contracting, and AVP, Provider Compensation.

This position requires strict attention to detail, high accuracy level, ability to multi‑task, ability to work with time‑sensitive deadlines, and work in a team environment. Must be pro‑active in approach to all position responsibilities.

• Manage complex calendars for assigned executives, scheduling meetings, and coordinating travel arrangements.
• Manage and prepare various high‑level meetings, including creating agendas and taking minutes.
• Some on‑site meeting attendance will be required.
• Act as liaison for executives with Baptist Health physicians, other System executives, departments within the organization, and external contacts.
• Coordinate with executive and others to create spreadsheets and presentations.
• Execute accounts payable responsibilities such as ordering supplies, submitting expense reports, processing invoices, purchase orders, etc.
• Provide coverage for other BHMG executives when needed due to absences of other administrative assistants.
• Coordinate and maintain daily office routines and paperwork for assigned executives.
• Ensures calls/messages or high priority information are communicated appropriately.
• Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.
• Organize and maintain file systems for correspondence and other records.
• Travel to and from local Baptist Health locations for meetings occasionally.

• High school diploma or equivalent required.
• Associate’s degree in a relevant field of study strongly preferred.
• 3+ years of administrative support experience required (including email, scheduling appointments, managing calendars, filing, organizing, coordinating, etc.).
• Must be able to work in a team environment and work autonomously.
• Must be able to multitask and do so in different environments.
• Ability to type 50 words per minute or better preferred.
• Working knowledge of Microsoft Office software is required.
• Applicants must be located in Kentucky or Indiana.

Baptist Health is an Equal Employment Opportunity employer, and seeks to employ individuals without regard to race, color, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, religious or political beliefs, protected veteran status, employment status or any other protected class identified in any federal, state, or local law. Baptist Health specifically encourages minority, female, disabled, veteran and other candidates from diverse backgrounds to apply and strengthen our team.

Please note that Baptist Health is a drug‑free workplace and employment with Baptist Health is subject to post‑offer, pre‑employment drug testing.