Administrative Assistant

Administrative Assistant

At McCarthy Holthus LLP., and our affiliate companies, we have years of expertise in representing financial institutions across a wide range of banking law matters, and we're looking for passionate, driven candidates to join our dynamic team! With offices in Arizona, Arkansas, California, Colorado, Nebraska, Nevada, New Mexico, Oregon, Texas, and Washington, we offer opportunities across multiple locations.

Our workplace is more than just a job – it's a supportive, collaborative environment where your contributions truly matter. You'll be part of a team that values hard work, creativity, and dedication, while enjoying a strong sense of community. We offer performance-based bonuses, competitive compensation, and a range of incentives that reward your success. Plus, with generous benefits, enhanced employer contributions, and paid time off, we prioritize your well-being and work-life balance.

The Administrative Assistant serves as the first point of contact for clients, visitors, and employees, playing a crucial role in creating a welcoming and professional environment. The Administrative Assistant will perform a variety of general administrative duties, including greeting clients and visitors, handling correspondence, and maintaining office organization to support smooth daily operations. Ultimately, this role contributes significantly to the overall efficiency and positive image of the organization through excellent communication and organizational skills.

Key Responsibilities:

• Greet clients and visitors warmly, providing assistance and directing them to the appropriate personnel or departments.
• Perform general office duties including emailing, copying, faxing, tracking incoming mail, and maintaining office supplies and equipment.
• Maintain a clean and organized reception area to create a professional and inviting atmosphere.
• Coordinate incoming and outgoing mail and deliveries.
• Imaging and distribution of documents.
• May perform other duties as assigned to support department goals.
• May occasionally work extended hours based on operational needs.

Experience and Skills:

• Strong verbal and written communication skills.
• Ability to manage multiple tasks efficiently and maintain a professional demeanor.
• Ability to type by touch.
• Proficiency in handling a phone queue or multi-line phone system and general office equipment.
• Proven experience as a receptionist or in a similar administrative role.

Qualifications:

• High school diploma or equivalent.
• Customer service experience, training or certification.
• Experience with office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skill with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills for client and attorney interactions.
• Attention to detail.
• Professional demeanor and commitment supporting a collaborative team environment.
• Previous experience in an office environment.

Work Schedule:

This is a 100% office position requiring your physical presence Monday through Friday, with business hours from 8:00 AM to 5:00 PM.

Salary Range:

The salary for this position typically ranges from $20.00-$24.00 hourly, depending on qualifications, experience, and other factors. Please note that the final offer may differ based on the candidate's specific qualifications, skills, and experience, as well as internal equity and business needs.

Benefits:

McCarthy Holthus LLP. and affiliated companies promote work/life balance with a robust wellness program, PTO, remote work, and flexible schedules (when available). Full-time employees become eligible for benefits following a 30-day waiting period, with benefit offerings that include medical, dental, vision, life, AD&D, EAP, STD, and LTD. Additionally the firm provides parental leave for both primary and non-primary caregivers as well.

Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long-term care insurances, as well as a 401(k)-retirement plan with a company match. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Security Requirement:

While performing the duties of this job, the employee is required to ensure the security and confidentiality of all sensitive information, including but not limited to threats or hazards to the security or integrity of sensitive information that could result in any harm or inconvenience to any customer, employee or company.

Work Environment:

A corporate office environment with a professional setting, characterized by a quiet to moderate noise level. Employees may work in individual or shared work spaces, with standard office equipment such as computers, printers, and telephones. Occasional meetings, collaborative discussions, and business activities may contribute to variations in noise levels.

Ready to take the next step? Apply now and be part of our thriving team!