Executive Assistant

Executive Assistant

The Executive Assistant is to support the marketing teams in standard operating procedures by tracking all the administrative and clerical details and clearing the path to make the most impact on the business. The Executive Assistant supports the CMO by ensuring all the administrative and clerical details are cared for and clearing the path to make the most impact on the business both internally and externally.

Success measurements include being organized, clear-headed during emergencies, having strong relationships with others that leads to growth of the team, and customer satisfaction.

Essential duties include working directly with the CMO to anticipate barriers, find ways to continuously improve efficiency so the department runs efficiently, administering the Zoho software suite to maintain, update and enhance the firm's procedures through enhanced productivity, managing the training and development for the sales admin team on all processes, procedures, and policies, maintaining executive assistant duties for the CMO, scheduling appointments, calls, meetings, and webinars, maintaining and tracking the CMO's projects, tasks, and reminders, as requested, researching clients/firms via Google, company website, Linked In, etc.,

researching and pursuing potential clients for ETS/TGP services for business development, maintaining, tracking, AIChE and other associations for business development, monitoring, tracking, processing and following up on all projects, preparing cost segregation requests, as required for new projects, submitting and confirming signed LOEs to client and operations team, preparing and sending emails on behalf of CMO, and performing other related duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required skills include demonstrated ability to manage teams, conflict management skills, ability to manage multiple responsibilities at once, exceptional organizational skills and impeccable attention to detail, ability to complete a high volume of tasks and projects with little or no guidance, ability to deliver quality results in a fast-paced environment, excellent communication skills, written and verbal, must project an excellent customer service attitude, strong analytical, planning, and problem-solving capabilities, demonstrated initiative and ability to work independently with minimal supervision required, ability to effectively write reports and business correspondence, ability to effectively present information and respond to questions from managers, clients, customers, and general public, ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists, and ability to interpret a variety of instructions furnished in written, oral, or schedule form.

Education/ Certification:
Associate's degree (A.A.) or equivalent from two-year college or technical school; or five (5) to seven (7) years related experience and/or training; or equivalent combination of education and experience. Language skills include excellent verbal and written communication skills; capable of influencing internal and external stakeholders effectively. Computer skills include knowledge of sales software;
Excel;
Microsoft Office.

Physical demands and work environment include sitting, talking, and hearing. The employee is required to sit for extended periods of time; reach with hands and arms. Because this job is performed in a home office work environment, it is the employee's responsibility to create a workspace that will not promote injuries to the body; such as, back, wrist, neck, eyes, etc.