ABA Scheduling Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time | Milwaukee, WI, US

Salary Range: $20.00 To $24.00 Hourly

Ignite Child Development Services is passionate about making a meaningful impact in the lives of children and their families through ABA therapy services.

As an ABA Scheduling Specialist, you’re not just managing calendars—you’re ensuring that families and therapists can focus on delivering and receiving care. You’ll be the go-to person for all things scheduling, balancing attention to detail with compassionate communication.

• Coordinate schedules:
  Match clients with BCBAs and therapists for sessions that work for everyone.
• Communicate with families:
  Be the friendly and reliable point of contact for all scheduling matters.
• Handle changes like a pro:
  Adapt schedules quickly and efficiently for cancellations or reschedules.
• Keep records spotless:
  Ensure all appointment details are accurate and up to date in our system.
• Collaborate across teams:
  Work closely with clinicians and admin staff to keep everything running smoothly.
• Own and master the scheduling system:
  Serve as the primary expert and manager of our centralized scheduling system.
• Utilize tools of the trade:
  You’ll be set up with everything you need to succeed, including access to standard office equipment and scheduling systems.
• Maintain flexibility:
  Ability to work a hybrid schedule with remote work opportunities throughout the week, starting at 6:45am and finishing at 2:45pm.

• High school diploma required;
  Associate’s or Bachelor’s degree preferred.
• Previous experience in ABA scheduling.
• Familiarity with tools like Google Suite and scheduling software.
• Spanish speaking is a plus.
• Experience using Theradriver is a plus.
• Strong multitasking and organizational skills.
• Excellent communication and confidentiality.
• Creative problem‑solving with scheduling conflicts.

• Daytime hours:
  Predictable Monday–Friday schedule from 6:45am to 2:45pm.
• Hybrid work opportunities with remote options.
• Competitive compensation based on experience, with opportunities for pay increases based on performance.
• Paid training and professional development opportunities.
• Supportive, collaborative culture with emphasis on respect and growth.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Ignite Child Development Services is an Equal Opportunity Employer and service provider.