Events Program Coordinator - UT Social Work Office of Professional Development

Events Program Coordinator - UT Social Work Office of Professional Development

Location: UT MAIN CAMPUS

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Jul 01, 2026

Position Duration: Expected to Continue Until Dec 31, 2027

• Assist with event setup and manage registration processes using Cvent, Event Farm, Seminar Web, and other conference management platforms. Coordinate with the Senior Administrative Program Coordinator to develop event websites and oversee registration activities. Respond to registrant inquiries via email and phone.
• Support the coordination of events by working with planning committees, speakers, hotels, and vendors. Collaborate with the Office of Professional Development (OPD) team and stakeholders to plan and execute events. Coordinate speaker participation, including preparation and distribution of speaker agreements. Liaise with hotels and vendors to arrange catering, room setup, and other on-site logistics, and ensure timely processing of orders and billing.
• Assist in the coordination of virtual events and manage on-site registration and logistics for in-person events. Troubleshoot issues as they arise and collaborate with the Director, Senior Administrative Program Coordinator, and planning teams to ensure successful event execution.
• Prepare reports and identify opportunities for process improvement. Develop and coordinate event communications and promotional materials. Assist in the collection and analysis of evaluation data within established timelines. Maintain records, files, databases, and statistical information related to conferences and events.
• Prepare financial reports and billing for state contracts.
• Provide administrative and operational support to the Director of the Office of Professional Development. Complete special projects and perform other duties as assigned.

• Bachelor's degree in a related field (relevant education and experience may be substituted as appropriate).
• Professional demeanor with a strong commitment to customer service.
• Demonstrated ability to communicate effectively and professionally, both verbally and in writing.
• Strong attention to detail and accuracy.
• Experience coordinating or administering programs or events.
• Experience developing, editing, and proofreading marketing and promotional materials.
• Five or more years of clerical or administrative experience, including at least two years coordinating events.
• Demonstrated ability to prioritize tasks and manage competing demands in a fast-paced environment without sacrificing accuracy.
• Proficiency with Microsoft Office Suite, Cvent, Zoom, and other virtual event platforms.
• Working knowledge of Adobe Creative Cloud.
• Demonstrated ability to work effectively with faculty, staff, students, and community partners.
• Proven ability to collaborate as part of a team while managing multiple priorities and deadlines.
• Ability to take initiative and work independently.
• Excellent organizational, time management, and project management skills.

• Experience working at the University of Texas at Austin, including familiarity with university financial and administrative systems.
• Background or experience in hospitality management or event services.

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Additional benefits available through the Total Rewards program.

$40,000+ depending on qualifications

• Occasional travel may be required.
• Extended or non-standard work hours may be required to support events and program needs.
• This position is primarily in-office; eligibility for remote work may be considered after six months of continuous employment, in consultation with the supervisor.

• Resume/CV
• Three work references with contact information; at least one reference should be from a supervisor.
• Letter of interest

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age,…