Remote EA & HR Admin

Remote EA & HR Admin Role - Florida-Based Company — Remote

This role is described as fully remote
, which is the most important signal for location-independent workers. However, several factors suggest this is not a true nomad-friendly position without careful consideration.

Timezone & Schedule Constraints: As an Executive Assistant, you'll be managing calendars and coordinating meetings for company founders — this inherently requires significant overlap with leadership's working hours. The company appears to be based in Florida (Eastern Time), so expect core availability requirements of roughly 9am–5pm ET
. This limits flexibility for those in dramatically different timezones (Southeast Asia, for example, would be very challenging).

Visa & Location Considerations: No explicit country restrictions are listed, but the role involves U.S. payroll and HR compliance, suggesting the company likely expects U.S.

-based workers. Candidates considering digital nomad visas in Portugal
, Mexico
, or Colombia would need to confirm employment eligibility and tax implications carefully.

Cost of Living Context: Without a published salary, it's hard to benchmark — but EA/HR Admin roles in Florida typically earn $50,000–$70,000 annually. That salary stretches well in Medellín or Chiang Mai
, but the timezone gap from Asia makes daily execution difficult.

• No explicit equipment stipend or coworking allowance mentioned
• Travel coordination is a responsibility, not a perk
• Best suited for nomads staying within the Americas or Western Europe

People Architects is leading a search for a growing entrepreneurial company seeking an Executive Assistant & HR Administrator
.

This is an ideal opportunity for someone who enjoys being the person others rely on. You'll serve as a trusted resource for employees, a key partner to leadership, and an important connector across the organization. You'll help create structure, improve communication, support company culture, and ensure day-to-day operations run smoothly.

Our client has built a successful and growing business and is at a stage where stronger operational support is needed to help leadership stay focused on growth, innovation, and strategic priorities. This role will have the opportunity to work closely with company founders and leadership while helping create a positive employee experience across a fully remote organization.

We're seeking someone who enjoys variety, thrives in a fast-paced environment, and takes pride in helping people and organizations operate more efficiently. This role combines executive support, HR administration, employee engagement, and day-to-day coordination responsibilities that help keep the business running smoothly.

We're looking for someone who enjoys being the go-to person behind the scenes: handling details, coordinating activities, supporting employees, and creating the structure that allows others to do their best work.

• Manage calendars, scheduling, and meeting coordination for company founders and leadership.
• Coordinate business travel arrangements and itineraries.
• Monitor and help prioritize email communications.
• Prepare meeting agendas, notes, and follow-up action items.
• Support leaders with document preparation and administrative projects.
• Serve as a trusted organizational partner who helps keep priorities moving forward.
• Serve as a primary point of contact for employee questions regarding benefits, PTO, payroll coordination, and company policies.
• Coordinate employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Assist with benefits administration and employee communications.
• Coordinate performance review administration and employee-related processes.
• Partner with leadership and external HR resources when employee issues arise.
• Help ensure HR processes remain organized, compliant, and consistent.
• Coordinate employee recognition programs, birthdays, anniversaries, and special events.
• Assist with company meetings, virtual events, and employee engagement initiatives.
• Support internal communications and employee announcements.
• Help foster a positive and connected culture within a fully remote workforce.
• Coordinate…