Administrative & Marketing Assistant

Administrative & Marketing Assistant (Remote Available) About the Role

We are seeking a highly organized and motivated Administrative & Marketing Assistant to support our growing recruiting team. This position combines administrative support, marketing coordination, and candidate engagement activities. The ideal candidate is detail-oriented, tech-savvy, and comfortable working independently in a fast-paced environment.

This is a full-time position with remote work opportunities available.

• Provide daily administrative support to management and recruiting staff.
• Maintain and organize digital files, candidate records, and company databases.
• Schedule meetings, interviews, and appointments.
• Prepare reports, correspondence, and other business documents.
• Assist with data entry and ensure information is accurate and up to date.
• Respond to emails, inquiries, and general office communications.

• Assist in creating and scheduling content across social media platforms.
• Support marketing campaigns aimed at attracting candidates and clients.
• Create basic graphics, presentations, and promotional materials using tools such as Canva.
• Monitor social media engagement and assist with content planning.
• Help maintain company branding across digital platforms.
• Track marketing activities and prepare performance reports.

• Post job openings on various job boards and social media platforms.
• Assist with candidate sourcing and resume screening.
• Coordinate interviews and communicate with applicants throughout the hiring process.
• Support recruitment marketing and employer branding initiatives.
• Maintain applicant tracking systems and recruitment records.

• Previous administrative, office support, marketing, or recruiting experience preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with social media platforms including Linked In, Facebook, Instagram, and Tik Tok.
• Experience using AI tools such as ChatGPT, Canva AI, Gemini, or similar platforms is a plus.
• Ability to manage multiple tasks and meet deadlines in a remote work environment.

• Strong attention to detail and accuracy.
• Professional and positive attitude.
• Self-motivated with the ability to work independently.
• Comfortable learning new software and technology.
• Strong problem-solving and organizational skills.
• Interest in recruiting, marketing, and business operations.

• Remote work flexibility.
• Professional development opportunities.
• Supportive and collaborative team environment.
• Opportunity for growth within a growing recruiting organization.

Please submit your resume along with a brief summary of your administrative, marketing, or recruiting experience. Examples of social media, marketing, or administrative projects are encouraged but not required.