Administrative Specialist - Security Clearance Required

Administrative Specialist – Active Security Clearance Required

Mid-Senior Level | Full-time – Administrative – Livermore, CA – 05/20/2026

Reference #: REF
8376A | Job Code: 405.3 Administrative Specialist III / 405.4 Administrative Specialist IV | Organization:
Strategic Deterrence | Position Type:
Career Indefinite | Security Clearance:
Active DOE Q clearance (or active Top Secret clearance) | Drug Test:
Required for external applicant(s) selected for this position (includes testing for use of marijuana) | Medical Exam: A job‑related pre‑placement medical examination may be required.

We have an opening for an Administrative Specialist in the Strategic Deterrence Directorate. Working under limited supervision, you will manage a wide range of complex administrative responsibilities with competing priorities, requiring independent judgment and proactive follow‑through. You will serve as a key resource for daily operations, solve problems, develop and implement new processes, interpret policy, and provide recommendations. Assignments often demand flexibility, discretion, and mature judgment in handling sensitive issues.

This role involves frequent interaction with all levels of personnel, both within the Laboratory and with external organizations, including Federal agencies.

In this position, you may work in a hybrid schedule, which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role, you will

• Provide administrative support to the program staff, representing management and serving as a resource in daily routine matters.
• Gather, select, and compile information from various sources for reports and presentations, generate and compose correspondence for management’s signature.
• Track action items, establish and maintain databases, spreadsheets, tracking and filing systems; coordinate timely flow of paperwork, checking for accuracy and completeness prior to submission for approval.
• Plan and organize tours, conferences and meetings that may involve external attendees including agendas, arranging domestic and foreign travel, clearance, and badging arrangements.
• Perform other duties as assigned.

Additional job responsibilities at the 405.4 Level

• Generate correspondence on own initiative and compose correspondence for management signature which may be highly sensitive in nature requiring independent judgement.
• Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.
• Manage and handle confidential and sensitive information in multiple formats, using mature, independent judgement and tact to ensure proper protection.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; intermediate knowledge of office procedures, techniques, and methods.
• Effective organizational skills with experience prioritizing multiple tasks with frequent interruptions and critical deadlines while showing flexibility, attention to detail, accuracy and follow through.
• Experience working under limited supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Strong communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
• Ability to be self‑motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive…